Mail Clerk

Mail Processing Clerk – Medical Office Support

Full-Time | 40 Hours Per Week | In-Office

Sarasota, FL

We are hiring a dependable and detail-oriented Mail Processing Clerk to support our Sarasota office operations. This full-time, in-office role focuses on structured daily tasks that keep mail, documentation, and deposits moving efficiently across departments.

If you enjoy organized, process-driven work and take pride in accuracy and consistency, this may be a great fit for you.

Position Overview

The Mail Processing Clerk is responsible for receiving, sorting, scanning, and distributing incoming mail, as well as preparing outgoing correspondence. This role also supports basic administrative and deposit-related functions while maintaining strict confidentiality standards.

This is a task-based role with clear procedures and established workflows.

Daily Responsibilities

• Receive, open, and sort incoming mail according to company procedures
• Route patient correspondence, insurance documents, and records to the appropriate department
• Process returned mail and verify address information within internal systems
• Scan and upload documentation into secure electronic folders
• Prepare outgoing mail, labels, and packages
• Assist with preparing and submitting electronic check deposits
• Perform accurate data entry as needed
• Maintain organized records and filing systems
• Follow HIPAA and PHI confidentiality requirements at all times
• Support team members with additional clerical tasks as assigned

Qualifications

• High school diploma or equivalent
• Prior clerical, administrative, or mailroom experience preferred
• Experience in a medical environment is a plus
• Comfortable working with computer systems and data entry
• Strong attention to detail and organization skills
• Reliable, punctual, and able to follow established procedures
• Professional and courteous communication style

Schedule & Work Environment

• Full-time (40 hours per week)
• Monday–Friday schedule
• In-office position located in Venice, FL
• Structured, team-oriented environment

Compensation & Benefits

Pay Range: $16–$18 per hour (based on experience)

Benefits Include:

• Medical insurance options
• 100% employer-paid dental, vision, life, and long-term disability
• 401(k) with company match
• Generous paid time off and company holidays
• Stable, full-time employment

If you are organized, dependable, and looking for a steady full-time position in a professional office setting, we encourage you to apply.

Equal Opportunity Employer. All qualified applicants will receive consideration without regard to protected status under applicable law.

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