Practice Administrator

Job Description Summary

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How will you make an impact & Requirements

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Responsibilities
• Oversee and provide support for generally four (4) + providers, ensuring efficient operation and
compliance with established standards.
• Manage and optimize administrative workflows to ensure consistent, high-quality support
services.
• Monitor and report on key operational metrics to support organizational goals.
• Own the financial budget for assigned practices, reviewing monthly financial statements for
accuracy, and resolving discrepancies.
• Prepare and analyze financial and statistical reports to identify cost-saving opportunities and
improve financial performance.
• Ensure timely and accurate posting for demographics and charges; implement coding changes as
needed.
• Collaborate with leadership and stakeholders to implement operational plans and resolve
administrative challenges.
• Coordinate and facilitate administrative meetings, including preparation of agendas and
minutes.
• Implement and enforce policies and procedures that align with organizational standards.
• Serve as liaison between departments to streamline communication and operational efficiency.
• Design staffing models to optimize administrative workflows, recruit, train, and manage
administrative staff.
• Support provider recruitment efforts from an administrative perspective.
• Assist in onboarding new providers with a focus on administrative processes.
• Identify opportunities for continuous improvement in administrative operations.
• Demonstrate excellent guest service to internal team members and patients.
• Perform other related duties as assigned.
Qualifications
• High School Diploma or GED required.
• 5+ years of healthcare management experience in a physician practice setting, preferred not required.
• 3+ years of operations management experience leading clinical and operational teams.
• A deep knowledge of all practice disciplines is required, including revenue cycle, billing, patient
experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
• Financial experience, budgeting, working with spreadsheets, accounting reporting systems and
software, Excel, and similar database reporting is a plus.
• Ability to maintain an improvement mindset for the practice and align the practice and provider goals
with those of the organization.
• Proven experience in managing multiple practices, demonstrating the ability to effectively coordinate
resources and enhance performance across diverse teams
• Able to relate to, interact with, and understand personality types and different kinds of people.
• Ability to work independently in a fast-paced, cross-functional environment.
Physical Demands
• Sedentary work. Exer􀆟ng up to 10 pounds of force occasionally and/or negligible amount of force
frequently or constantly to li􀅌, carry, push, pull, or otherwise move objects. Repe􀆟􀆟ve mo􀆟on.
Substan􀆟al movements (mo􀆟ons) of the wrists, hands, and/or fingers. The worker must have close
visual acuity to perform an ac􀆟vity such as: preparing and analyzing data and figures; transcribing;
viewing a computer terminal; extensive reading. Ability to li􀅌 to 15 lbs. independently not to exceed
50 lbs. without help.