Veterinary Hospital Administrative Assistant

Company Description

Horizon Veterinary Specialists, founded in August 2018 by five board-certified veterinarians, aims to drive positive influence in the veterinary community. With a state-of-the-art facility, a culture centered on inclusion and education, and a passion for excellent medicine, Horizon is committed to serving patients and clients, while supporting the dedicated professionals in veterinary medicine.

Our emergency department team is fortunate to have access to our Internal Medicine department six days a week, for consultation and supportive services. Our 24/7 emergency and critical care team serves small animal patients across Ventura and surrounding counties, accepting walk-ins and referrals. We have a large, fully equipped, multi-unit ICU that includes an isolation ward and quiet rooms.

We are a growing practice who is always looking for skilled, caring and compassionate people to join our team! Our team at Horizon Veterinary Specialists works in a collaborative, yet driven environment which provides abundant opportunities for growth, development, and  patient/client service . We understand and embrace the importance of every pet as a family member and treat each one with the utmost care.

Learn more at about us at horizonvets.com

Job Description

Job duties include, but are not limited to:

• Provide excellent, collaborative support to ensure efficient hospital operation.
• Contributes to team effort by accomplishing related tasks in a professional, efficient and timely manner.
• Communicate efficiently, effectively, and respectfully to all necessary parties, via interpersonal, phone, e-mail, and mail correspondence.
• Carry out administrative duties such as filing, typing, scanning, copying.
• Preparation of daily deposit (reconciliation, organization, and deposit).
• Scan, Upload and forward invoices for inventory and bookkeeping staff.
• Daily revenue reporting.
• Weekly Aftercare production verification of provider.
• Accounts receivable, including employee payment agreement processing.
• License and membership tracking.
• Inventory Borrowing and lending tracking.
• Onboarding item preparation.
• Staff fun day, birthday, and anniversary coordination tracking and support.
• Fulfill business errands as indicated.
• Successfully navigate all business platforms as required by the hospital and vendors.
• Make necessary trips to the post office, various store locations, and other businesses as directed.
• Relay appropriate, pertinent, and detailed information to/from staff, doctors, managers, and vendors.
• Completes operational requirements by scheduling and fulfilling administrative projects and expediting work results.

Qualifications

• High School Diploma or G.E.D. required.
• Valid Driver’s License.
• At least one (1) year of administrative assistant job-related experience.
• Computer skills: Able to learn/use Windows based computer systems, word processing, email, web search, scanners, and operate multiple online platforms, such as Office 365, Dropbox, among others, to effectively use the practice management software program.
• Must be able to safely lift 30 pounds.
• Consistent punctuality and reliability in adherence to scheduled shifts.
• Basic math skills.
• Excellent attention to detail.
• Excellent written and verbal communication skills with coworkers and vendors.
• Ability to work in a fast-paced environment with potential exposure to animal-related hazards.

Additional Information

Pay Range: $20 - $25/hr. depending on level of experience

We offer our staff:

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
• Employee Assistance Program
• Paid Vacation and Sick Time for ALL Employees
• Paid Bereavement Program
• Paid Parental Leave Program
• Competitive Compensation
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Reimbursement Program Available to any AVMA Accredited Veterinary Technology Program
• Career Development Opportunities
• Referral Bonus Program for most positions!
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc.)

Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

*Note – some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit https://allianceanimal.com/additionaljobdescriptiondetails/.