Job Summary:

The Administrative Lead will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company.

The Administrative Lead needs to be good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.

Essential Functions:

Handles all responsibilities for front receptionist desk

Answer all incoming calls and transfer them accordingly
Sorting and delivering of all incoming mail: UPS, USPS, and interoffice
Calling and tracking messengers for outgoing packages
Responsible for checking fax machine for incoming faxes
Responsible for all overnight mail

Maintain all Marketing Materials for Brokers

Maintain full supply of marketing materials for pitch packages
Create all pitch packages as requested by brokers

Maintain neat and orderly professional working environment

Maintain entire front reception area
Maintain conference room and schedule
Maintain & stock kitchen for full usage

Provide Miscellaneous Administrative Duties

Drawing up documents, typing board packages and leases, etc., as requested
Assist brokers and customers with listing questions using LIMO
Printing of mailing labels at broker’s requests for their mailings
Add postage on agent’s mailings, as needed

Agent Mailings

Enter and correct return mailings into MailList program
Filtering all USPS mail sent to mail center

Qualifications:

Minimum 2 years of experience in administrative / reception work
Proficient in Microsoft Word, Outlook, Intranet, and Internet

Real Estate experience, a plus

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