Governance & Executive Support Coordinator

The VNA of the Treasure Coast provides compassionate, innovative care of the highest quality, setting the standard for patients and caregivers needing private care, home health, hospice, and community health services.

Together, we provide the highest quality patient care.

Come be a part of the VNA team! We are a mission-minded non-profit organization that has been committed to making a difference in the community we serve since 1975!

The VNA offers its associates a competitive array of benefits and perks such as:

• Competitive pay
• Up to 18 paid days off accrued in first year, 6 observed holidays
• Competitive rates and plans for health, dental, and vision insurance
• Employer paid term life insurance
• 403b retirement plan with company match after one year
• Complimentary access to VNA Mobile Health Clinic
• Tuition reimbursement after one year of service
• Free CEU credits
• Immediate Access to Employee Assistance Plan (EAP)
• Several local and national discounts

Provides highly organized, technology-enabled administrative and governance support to the organization’s Boards of Directors and committees. Coordinates meetings, governance records, communications, documentation, and follow-up activities to ensure Board and committee operations are accurate, timely, confidential, and professionally managed. Uses sound judgment, strong technology proficiency, and attention to detail when supporting executive and governance activities.

• VNA of the Treasure Coast Board
• VNA Hospice of Indian River County Board
• VNA & Hospice Foundation Board of Directors
• VNA Space Coast Board – Travel involved
• Governance Committee
• Quality Risk Management (QRM) Committee
• VNA Treasure Coast Finance Committee
• VNA Foundation Finance Committee
• VNA Foundation Investment Committee

Essential Job Duties/Responsibilities:

Coordinate and facilitate Board of Directors and committee meetings as applicable, under the direction of the Director of Philanthropy. Responsibilities include the following:

1. Coordinate the full administrative lifecycle of meetings, including calendars, meeting logistics, meeting locations, virtual/hybrid technology, agendas, supporting materials, reminders, and distribution of information.
2. Prepare clear, accurate, and timely minutes for Board and committee meetings, appropriately documenting decisions, actions, and follow-up items.
3. Maintain complete, accurate, confidential, and appropriately secured electronic and physical governance records, including minutes, bylaws, Articles of Incorporation, resolutions, and other official corporate documentation.
4. Communicate professionally with Board and committee chairs, members, and organizational leaders regarding meetings, deadlines, materials, decisions, and required follow-up.
5. Track Board and committee action items and provide appropriate reminders and follow-up to support timely completion.
6. Coordinate the annual Board meeting and other special governance events, including site and meeting logistics, agenda preparation, communications, materials, and participant coordination.
7. Maintain accurate Board member records, including contact information, terms and rosters as applicable, attendance, orientation, education, and other governance documentation.
8. Use organizational technology to prepare and distribute materials, maintain records, coordinate meetings, manage shared information, and improve the efficiency and accuracy of governance and administrative workflows.
9. Provide administrative and project support, including meeting coordination, document preparation, correspondence, special projects, and other executive-level support as assigned.
10. Exercise a high degree of discretion, professionalism, and sound judgment when handling confidential Board, executive, financial, quality, risk, personnel, or organizational information. Attend required meetings, seminars, functions, and mandatory education by established deadlines.

Qualifications:

• High school diploma or equivalent required; associate degree or additional education in business administration, organizational management, communications, or a related field preferred.
• Minimum of two years of progressively responsible administrative, executive support, governance, or related experience. Experience supporting executives, Boards of Directors, committees, or senior leadership is strongly preferred.
• Demonstrated technology proficiency and ability to learn and effectively use new systems. Equivalent combinations of relevant education and experience may be considered.

*This position requires screening through the Care Provider Background Screening Clearinghouse. For more information, please visit https://info.flclearinghouse.com

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending accounts
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance