Billing Administrative Assistant

Billing Administrative Assistant

The Billing Administrative Assistant will contribute to O’Connell Electric Company’s commitment to excellence and continuous improvement while upholding the highest standards of financial management in the AR department with team management, cash applications, and customer billings.

RESPONSIBILITIES

• Generate invoices timely to meet customer expectations, which includes time and material and purchase order invoicing.
• Identify inconsistencies in billing requests
• Maintain compliance with sales tax laws and regulations.
• Provide general office support as necessary with copying, filing, mailings, and answering telephones.
• Assist Account Receivable Manager and Accounts Receivable Supervisor with various tasks as assigned
• Collaborate with the Accounts Receivable Team to ensure that the needs of the department are being met
• Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
• Performs other related duties as assigned.

REQUIRED COMPETENCIES/SKILLS (not listed in order of importance):

• Associates degree or equivalent in work experience.
• Invoicing and construction background helpful, but not required
• Ability to work in a fast-paced, team environment, ability to take initiative and responsibility for tasks given, strong time management skills
• Proficient in Microsoft Office Suite or related software, especially Excel
• Timberline construction software knowledge helpful, but not required.
• Detail oriented, independent and self-motivated individual with strong confidentiality, responsibility, organizational, and communication skills.

Compensation:

The minimum and maximum hourly pay that O’Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $19.00 to $23.00 an hour.

It is important to O’Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O’Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or senior-level positions, which meet all required qualifications. Actual offers take candidate’s knowledge, skills, abilities, and experience into account.

Equal Opportunity:

O’Connell is an equal opportunity employer and complies with all applicable state and federal non-discrimination laws. The Company will recruit, hire, train and promote all persons without regard to race, color, creed, sex (including pregnancy), religion, national origin, age, marital status, sexual orientation, gender identity or expression, genetic information, physical or mental disability, citizenship or immigration status, military or veteran status, or any other protected class in accordance with applicable federal, state, or local laws.