Project Administrator

Project Administrator

Omari Construction Group, LLC
Northern Virginia / Washington, DC Metro Area
Full-Time | Salary + Bonus | Growth Track into Project Management or Operations

Company Overview

Omari Construction is a rapidly growing design-build construction firm specializing in high-performance commercial interiors, corporate headquarters, mission-critical facilities, and luxury design-build environments. Our integrated model combines architectural coordination, engineering integration, procurement, and construction delivery into a single turnkey solution.

We are currently delivering complex, multi-million-dollar projects for advanced-technology and national clients, while simultaneously expanding our national presence through strategic growth initiatives and PR campaigns.

To support this rapid expansion, we are seeking a highly organized, detail-oriented, and proactive Project Administrator to serve as a critical operational backbone between leadership, project management, field operations, subcontractors, and clients.

This role is essential to ensuring our projects remain organized, compliant, and executed efficiently as we scale.

Position Summary

The Project Administrator will directly support the Director of Operations, Project Managers, Superintendents, and Executive Leadership by managing project documentation, communications, subcontractor coordination, and administrative workflows across multiple active construction projects.

This individual will be responsible for maintaining project organization, ensuring document accuracy, facilitating subcontractor compliance, supporting billing and procurement processes, and helping ensure smooth execution from project inception through closeout.

This role is ideal for someone who thrives in a fast-paced construction environment and wants to grow into senior operations or project management roles over time.

Core Responsibilities

Project Setup & Initiation

• Assist with new project setup across internal systems and project management platforms (Procore, internal drives, accounting systems, etc.)

• Upload and organize drawings, specifications, permits, contracts, and project documents

• Create and maintain structured project folders and document control systems

• Track permit submissions, approvals, and jurisdictional correspondence

• Assist with subcontractor onboarding, including:

– Certificates of Insurance (COIs)
– Contracts and executed subcontracts
– W-9 forms
– compliance documentation
– vendor verification

• Coordinate subcontractor onboarding and ensure compliance prior to work commencement

• Assist leadership in preparing subcontract agreements, exhibits, scopes, and compliance documents

Document Control & Project Administration

• Maintain accurate, real-time document control across all projects

• Upload, track, and distribute:

– RFIs
– Submittals
– Change Orders
– Meeting minutes
– Drawings and revisions
– Specifications
– Contracts and exhibits

• Track drawing revisions and ensure project teams are working from current documents

• Maintain logs including:

– Submittal logs
– RFI logs
– Change Order logs
– Closeout logs
– Procurement logs

• Assist in preparing and distributing project reports

• Ensure proper version control and document traceability

Communication & Coordination

• Serve as a central communication hub between:

– Project Managers
– Superintendents
– Subcontractors
– Vendors
– Architects
– Engineers
– Clients

• Maintain professional communication via email and phone with subcontractors and vendors

• Follow up with subcontractors on required documentation, pricing, and deliverables

• Assist with meeting coordination, scheduling, and distribution of meeting notes

• Support coordination of design-build deliverables and procurement timelines

Procurement & Financial Administration Support

• Assist in tracking subcontractor proposals, bid packages, and pricing revisions

• Assist with subcontract issuance and compliance tracking

• Support billing processes, including:

– Subcontractor pay applications
– Vendor invoices
– Tracking approvals
– Supporting accounting coordination

• Assist in tracking project budgets, procurement status, and financial documentation

• Support procurement of long-lead materials and equipment

• Maintain organized procurement and vendor documentation

Project Execution Support

• Assist Project Managers and Director of Operations in managing multiple active projects simultaneously

• Support coordination between field operations and office operations

• Assist in tracking project schedules and milestone documentation

• Ensure subcontractors provide required documentation prior to mobilization

• Assist in preparation of change orders, project exhibits, and administrative deliverables

Project Closeout

• Assist in preparing complete closeout documentation packages, including:

– As-built drawings
– Warranties
– Operation and Maintenance Manuals
– Inspection reports
– Closeout certifications
– Final subcontractor documentation

• Maintain closeout checklists and ensure all required documentation is collected

• Assemble professional closeout packages for client and internal records

Office Administration & Operational Support

• Assist with general office administration functions

• Support executive leadership with administrative coordination as needed

• Maintain organized internal filing systems

• Assist with internal reporting and operational coordination

• Help maintain overall organizational efficiency as the company scales

Qualifications

Required

• 2–5 years administrative experience (construction industry strongly preferred)

• Commercial experience or previous work for a Commercial Construction company

• Knowledge of Procore and MS Projects

• Exceptional organizational skills and attention to detail

• Ability to manage multiple projects and deadlines simultaneously

• Strong written and verbal communication skills

• Highly proactive and able to work independently

• Strong sense of ownership and accountability

• Professional demeanor and ability to represent the company appropriately

• Proficient in:

– Microsoft Excel
– Microsoft Word
– Outlook
– Adobe Acrobat or Bluebeam

Preferred (Highly Valued)

• Experience working for a General Contractor or Design-Build firm

• Experience with Procore or similar construction management software

• Understanding of construction project lifecycle

• Familiarity with:

– Submittals
– RFIs
– Change Orders
– Subcontracts
– Permitting processes

• Ability to read and interpret construction drawings (preferred but not required)

• Experience supporting multiple Project Managers and active projects

• Bilingual Spanish (strong plus)

Key Traits for Success at Omari Construction

We are a fast-growing, high-performance organization. The ideal candidate is:

• Extremely organized
• Highly responsive and reliable
• Detail-obsessed
• Proactive and solution-oriented
• Calm under pressure
• Able to manage multiple priorities
• Motivated to grow professionally
• Comfortable working in a fast-moving environment

This is not a passive administrative role — this is an active operational role essential to company growth.

Growth Opportunity

This position provides a direct career path into:

• Senior Project Administrator
• Assistant Project Manager
• Project Manager
• Operations Manager

You will work directly with executive leadership and gain exposure to high-level construction operations, design-build delivery, and national-scale projects.

Compensation

• Competitive salary based on experience
• Performance bonuses
• Career advancement opportunities
• Exposure to high-profile projects
• High-growth company environment

Work Environment

• Office-based with occasional site visits

• Fast-paced, professional environment

• Direct interaction with leadership and project teams

• Opportunity to grow with the company as we scale nationally

Why This Role Is Critical to Omari Construction

As Omari Construction continues its rapid growth, Project Administrators serve as the operational backbone that allows Project Managers and leadership to focus on execution, client relationships, and scaling the company.

This role directly impacts:

• Project efficiency
• Organizational structure
• Client experience
• Risk management
• Company scalability