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Acting as a central point of communication between Operations Managers, Project Managers, and Field Engineers, this role ensures all phases of electrical construction projects are executed efficiently, accurately, and in alignment with company standards. Other responsibilities include facilitating communication, coordinating resources, reviewing plans and schedules, and assisting with all aspects of project execution.
At PPC Partners we believe in the Power to Serve along with the Pursuit of Excellence. As such the following values guide our behaviors: A Servant's Heart - Focus on the Needs of Others, Wisdom - Insightful, Integrity - Honesty and Trustworthy, Courage - Decisive and Confident in Others, Humility - Modest and Respectful, Passion - Unfailing Dedication
Essential Duties and Responsibilities
Project Coordination:
- Assist with obtaining specifications, and addendums for estimating and active jobs
- Assist with job creation and closing
- Track job activity including materials, resources, equipment, and timelines
- Compile needed information for material purchases, submittals, and operation & maintenance manuals as requested by Project Managers
- Assist with close out documents and presentations
- Support estimating tasks such as takeoffs and bid package preparation
Administration & Support:
- Assist with general office operations and team member support to maintain efficiencies
- Type letters, reports, proposals, memos, and other documentation
- Maintain organized documentation of active and archived projects
- Maintain required records, filing systems, and routine reporting schedules
- Assist with employee onboarding tasks and PPE
- Assist with employee time sheets and modifications
Customer & Vendor Relations:
- Communicate bid invitations, deadlines, and updates to clients and internal teams
- Request vendor quotes and issue purchase orders as needed
- Maintain detailed customer notes
- Deliver consistent, high-quality service to customers, field personnel, and vendors
- Help ensure effective conflict management and professional communication
- Prepare and process billing, change orders, and final invoices
- Process insurance certificates, contracts, and claims per project and customer requirements
- Track expenses and support cost monitoring and savings initiatives
Safety/Hazard Recognition & Elimination:
- Pre-plan and identify the methods to eliminate hazards daily by work task.
- Execute skill in observing habits and hazards of others and bringing it to their attention.
- Uphold safety as the most important goal of our company. Support goal of achieving zero accidents.
- Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
- Obtain safety training as expected by all company personnel.
Qualifications and Requirements
- (Preferred, not required) Bachelor's Degree in Construction Management/Sciences, Engineering (Electrical, Mechanical, Building Science, etc.), or related
- Prior experience in contracting, accounting, engineering, construction management, or a related field preferred
Experience, Skill and Abilities
- Positive safety attitude and personal integrity - both are non-negotiable
- Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams)
- Strong communication skills, both verbal and written
- Strong interpersonal skills; ability to interact with all levels of the company and customers
- Capable of maintaining important information confidential
- Ability to accurately multi-task in a fast-paced environment
Physical Requirements
- Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.
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