Logistics Coordinator

Logistic Coordinator

Job Description

We are seeking a diligent and proactive Logistics Coordinator to join our growing team. The role involves handling quotations, inquiries, and orders to ensure customer satisfaction and support our company’s expansion. This position plays a crucial part in our sales operations, contributing directly to the growth of our organization.

Responsibilities

• Review customer inquiries and prepare quotations in coordination with Product Engineering and Production Planning & Purchasing.
• Check inventory availability and obtain freight quotes and vessel schedules.
• Ensure all documents are filed properly in compliance with current ISO 9001 standards.
• Review and verify Purchase Orders to ensure alignment with quoted terms for both domestic and export orders.
• Enter orders into the system and verify delivery feasibility with Production Planning.
• Negotiate delivery changes with sales representatives or customers as needed.
• Confirm order details and send order acknowledgments.
• Ensure full compliance with export control regulations for export orders.
• Track production status to ensure timely delivery and arrange shipments using appropriate carriers.
• Obtain freight quotes and prepare all necessary shipping documentation as per customer requirements.
• Provide shipping instructions and ensure compliance with export regulations for international shipments.
• Identify and coordinate solutions for issues affecting design, delivery, or customer requirements.
• Serve as a liaison between customers and internal departments and negotiate to solve issues.
• Coordinate customer inspections and visits, including scheduling, logistics, accommodations, and meal arrangements.
• Support hosting annual customer engagement activities.
• Assist the Marketing Manager and other marketing staff with inventory purchasing, control, and administrative tasks.

Essential Skills

• Strong communication, organization, and time management skills.
• Ability to handle multiple priorities in a fast-paced environment.
• Bachelor’s degree or equivalent experience required; an associate's degree will be considered.
• 3-5 years in customer service, sales coordination, or logistics preferred.
• Experience in manufacturing or shipping/receiving is highly valued.
• RFQ experience is required.

Additional Skills & Qualifications

• Experience with ERP systems (e.g., M2M) is preferred.
• Familiarity with international trade regulations (e.g., EAR, Export Control Compliance).
• Basic data analysis skills and experience assisting in sales reporting.
• Participation in cross-functional improvement initiatives.
• Understanding of Incoterms 2020 and international shipping documentation.
• Graduate-level education is a plus.

Work Environment

This position is fully onsite, with working hours from 8am to 4:30pm. Some flexibility with hours is required for later days due to inventory or tradeshows, with a maximum of 2-3 tradeshows per quarter. All travel expenses are covered. You will be working alongside three other inside sales staff and report to the Director of Marketing or Assistant Marketing Director.

Job Type & Location

This is a Contract to Hire position based out of Virginia Beach, VA.

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Virginia Beach,VA.

This position is anticipated to close on Mar 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.