Office Manager

A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities. 

Since 2011, Baylor has been named as one of the nation’s “Great Colleges to Work For”. Great Colleges to Work For® is one of the country’s largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.

What We Are Looking For

Baylor University is seeking an Office Manager that will directly support the Administrative Manager and Assistant to the Vice Provost for Research, as well as day-to-day operations of the unit. A successful candidate will be detail-oriented and have strong skills in organization, time-management, and communication. The candidate must be a self-starter with excellent follow-through, and work well in a team environment.

A high school diploma and three years of relevant work experience are required. An Associate’s degree and five years of relevant experience are preferred. 

All applicants must be currently authorized to work in the United States on a full-time basis. 

What You Will Do

• Provide administrative support to OVPR Senior Leadership

• Manage calendars, schedule meetings, and coordinate travel arrangements

• Receive, review, prioritize, and distribute communications on behalf of leadership

• Utilize strong interpersonal and communication skills, both orally and in writing, and the ability to work effectively with a wide range of constituents in a diverse community

• Maintain discretion and the highest professional standards while working with confidential information

• Partner with other department leaders, the Business Office and key campus contacts as needed

• Assist with daily office management functions to support efficient operations

• Monitor and coordinate supply orders related to equipment and facilities

• Maintain physical and digital records in accordance with established policies and procedures

• Provide organizational assistance to OVPR core facilities that includes verifying and distributing data with end users for intercompany payments

• Assist with planning, organizing, and coordinating departmental events, meetings, and special projects

• Manage logistics, scheduling, communications, and related administrative support activities

• Collaborate with Baylor's marketing and communication team to:

  • Update, maintain, and monitor department websites to ensure content is accurate and current

  • Coordinate the development and distribution of monthly departmental newsletters, including content collection, editing, formatting, and scheduling

• Perform all other duties as assigned to support Baylor’s mission

• Ability to comply with university policies

• Maintain regular and punctual attendance
   

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.  To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds.  Also, explore our great hometown of Waco and the many opportunities to engage locally.  If you are new to Central Texas, This is Waco!

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.