Operations Administrator

Great trailers are built in the shop, but they’re backed by an organized office—make your mark here

At Kinetic Custom Trailers, we don’t just build trailers—we build solutions that keep industries moving. Our Texas facility is growing quickly, and we’re looking for a detail-oriented and proactive Operations Administrator to help us keep everything running smoothly across the business. As an Operations Administrator, you’ll be the organizational backbone of our company. This position ensures accurate documentation, efficient scheduling, and smooth coordination across all cross-functional teams—including production, engineering, purchasing, finance, and administration. You’ll also manage light bookkeeping and play a vital role in keeping processes efficient and communication clear across departments. If you thrive in a fast-paced environment, enjoy balancing details with big-picture organization, and want to grow your skills as our company expands, this is the role for you.

Key Responsibilities 

• Print and distribute engineering drawings, work orders, and quality documents 

• Maintain and update the production schedule 

• Track and enter production hours and job costing data using Excel and ERP systems 

• Coordinate document control, change notices, and workflow updates for production and engineering 

• Provide general administrative support across all cross-functional teams

• Track and process purchase orders, invoices, and expense reports

• Maintain organized digital and physical records for production and technical documents 

• Assist with vendor and customer communications as needed 

• Understand and comply with all PPE requirements at all times, work safely every day and encourage all team members to do the same   

Required Qualifications 

• Minimum 2 years of administrative or operations support experience in manufacturing, construction, or a technical/industrial environment 

• College-level education or equivalent work experience in office administration or operational support 

• Intermediate proficiency in Microsoft Office (especially Excel); ERP experience preferred 

• Basic bookkeeping skills is an asset; help process vendor invoices and sales invoice in ERP

• Strong time-management skills with the ability to handle multiple priorities under pressure 

• Exceptional attention to detail and accuracy 

• Excellent written and verbal communication skills 

• Proven ability to work independently and collaboratively with technical teams 

• Always maintain confidentiality and professionalism 

What We Offer 

• Competitive Pay: $18 - $25 per hour, based on experience 

• Benefits: Comprehensive Benefit Plan, paid holidays and paid time off 

• Growth Opportunities: Potential to advance into production planning, operations management, or procurement 

• Team Environment: Work closely with production and engineering teams in a collaborative, fast-paced environment 

• Stability: Full-time, permanent position with consistent hours 

Schedule & Work Details 

• Hours: Full-time, Monday to Friday, 8:00 AM – 4:30 PM 

• Location: Waco, Texas 

• Environment: On-site, office-based role within an industrial manufacturing facility 

Join Our Team Today 

Submit your resume and cover letter to careers@kinetic-group.com. We thank all applicants—only shortlisted candidates will be contacted.