Maintenance Operations Coordinator

About 360 Rail Services

360 Rail Services is a nationally recognized railroad engineering, construction, maintenance, and professional services company providing solutions throughout the United States. We serve Class I railroads, short lines, industrial facilities, ports, transload terminals, and private rail owners by delivering engineering, construction, maintenance, inspection, surveying, simulation modeling, and project management services.

As our company continues to grow, we are expanding our Texas operations and are seeking a highly motivated Maintenance Operations Coordinator to become a key member of our Maintenance Division. This position is ideal for someone who enjoys organizing projects, solving operational challenges, working with field personnel, and supporting the successful execution of construction and maintenance projects.

Position Summary

The Maintenance Operations Coordinator serves as the operational hub of the Texas Maintenance Division, supporting the successful planning, coordination, and execution of maintenance projects from project startup through completion. Working closely with maintenance leadership, project managers, field crews, customers, vendors, and the Finance Department, this position coordinates project logistics, materials, equipment, subcontractors, purchasing, scheduling, estimating support, financial documentation, and customer communication. More than an administrative role, this position is a key operational partner responsible for improving communication between the office and the field, maintaining visibility into upcoming workload, supporting business growth, and helping ensure projects are executed safely, efficiently, on schedule, and within budget while providing a clear path for future leadership opportunities within the organization.

Primary Responsibilities

The Maintenance Operations Coordinator is responsible for coordinating and managing the daily operational activities that support the execution of maintenance projects throughout Texas. This includes creating and maintaining projects within Procore, coordinating purchase orders, commitments, subcontract agreements, and project startup documentation while ensuring projects are organized and prepared for successful execution. The position serves as the primary point of coordination between field crews, vendors, suppliers, project managers, and customers to ensure that labor, equipment, materials, trucking, lodging, and other project resources are available when needed. The role also manages monthly yard inventory, coordinates material transfers to active projects, tracks company equipment utilization, oversees vehicle registrations, and assists with scheduling crews and forecasting upcoming workload to maximize operational efficiency.

In addition to operations coordination, this position provides critical administrative and financial support to the Maintenance Department by reviewing payroll submissions, preparing project billing documentation, coordinating accounts receivable follow-up with customers, and supporting estimating activities by gathering vendor pricing, material costs, and production information. The Maintenance Operations Coordinator will also support the company's safety program by coordinating daily toolbox talk submissions, reviewing Daily Logs and Job Safety Analyses (JSAs) for completeness, and working closely with the Safety Manager to ensure project safety documentation is maintained. Success in this role requires excellent organizational skills, strong customer communication, the ability to manage multiple priorities simultaneously, and the desire to become a trusted operational partner helping support the continued growth, efficiency, and profitability of the Texas Maintenance Division.

Required Qualifications

• Minimum of three (3) years of experience in construction operations, project coordination, project management, maintenance operations, heavy civil construction, railroad construction, industrial construction, utilities, or a related project-based industry.

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills with the ability to interact professionally with customers, vendors, subcontractors, field personnel, and management.

• Strong problem-solving skills and the ability to work independently while supporting a fast-paced operations environment.

• Experience coordinating project logistics, purchasing, subcontractors, vendors, equipment, materials, or project documentation.

• Ability to read and interpret construction-related documents, schedules, and project information.

• Valid driver's license with an acceptable driving record.

• Ability to work Monday through Friday.

Preferred Software Experience

Experience using Microsoft Office applications (Excel, Word, Outlook, Teams) is required. Experience with construction project management software, project scheduling software, customer relationship management (CRM) platforms, electronic document management systems, estimating software, purchasing systems, and inventory management systems is highly desirable. Candidates who are comfortable learning and utilizing multiple technology platforms to support project execution and operations will be well suited for this position.

Desired Experience

Experience supporting railroad maintenance, railroad construction, heavy civil construction, industrial construction, or similar field operations is highly preferred. Candidates with experience coordinating field crews, equipment, subcontractors, material procurement, vendor relationships, project documentation, estimating support, customer communication, and operational planning will be especially successful. Individuals who enjoy improving processes, supporting field operations, solving logistical challenges, and contributing to a team-oriented environment are encouraged to apply.

Why Join 360 Rail Services

At 360 Rail Services, we believe our employees are our greatest asset. We are committed to promoting from within, developing future leaders, and providing opportunities for professional growth. This position is part of our long-term operational growth strategy and offers the opportunity to take on increasing responsibility as the company continues to expand. Employees who demonstrate initiative, leadership, technical proficiency, and a commitment to continuous improvement will have opportunities to grow into broader operations, project delivery, and leadership roles within the organization.

In addition to a competitive compensation package, you'll have the opportunity to work with an experienced team on challenging and rewarding railroad infrastructure projects while helping shape the future of one of the industry's fastest-growing rail service companies.

Benefits

360 Rail Services offers a competitive benefits package that includes:

• Competitive Salary

• Health, Dental, Vision Insurance

• 401(k) Retirement Plan

• Paid Time Off (PTO)

• Paid Holidays

• Professional Development and Training Opportunities

• Career Advancement Opportunities

Apply Today

If you are a motivated operations professional who enjoys solving problems, coordinating projects, and supporting successful field operations, we encourage you to apply.

Please submit your resume along with a brief summary of your construction, operations, or project coordination experience.

Join a team where your work directly contributes to the successful delivery of projects and the continued growth of 360 Rail Services.