Administrative Assistant (Student)

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University's Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Time Type:

FLSA Status:

Summary:

Kogod School of Business is seeking a student to serve as the Administrative Assistant within the Marketing and Communication department. We are looking for a collaborative team player who is passionate about enhancing student experience, engaging in the campus climate, and building intentional partnerships with campus offices and stakeholders to support the goals of Kogod School of Business.

Essential Functions:

• Assist with program implementation.

• Manage calendars and schedule appointments, meetings, and conference calls.

• Prepare and process correspondence, reports, and presentations as needed.

• Maintain office supplies and inventory, ensuring that materials are stocked and readily available.

• Handle incoming and outgoing mail, packages, and deliveries.

• Assist with office organization and filing, ensuring easy access to documents and information.

• Perform data entry, manage databases, and assist with record-keeping.

• Support team with general administrative tasks, including photocopying, scanning, and organizing.

• Maintain confidentiality and handle sensitive information with discretion.

• Help with event planning and office activities as needed.

• Assist with special projects and other duties as needed or assigned. 

Position Type/Expected Hours of Work:

• Part-time.

• 15 hours per week.

Salary Range:

• $18.40 - $19.50 per hour.

Required Education & Experience:

• The role is open to current full-time, degree-seeking AU students.

• Candidates must have a strong understanding of various AU platforms for planning, advertising, and promoting signature events, as well as experience or interest in facilitating dialogues and programming that foster meaningful engagement within the campus community.

• Proven experience as an administrative assistant or in a related role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, fax machines, etc.).

• Strong organizational and time-management skills with the ability to multitask.

• Excellent communication skills, both written and verbal.

• Ability to maintain a positive and professional demeanor when interacting with clients, customers, and team members.

• High attention to detail and accuracy in all tasks.

• Discretion in handling confidential information.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an E-Verify employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.