Assistant Dean of Finance and Administration

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks:Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:

The Assistant Dean of Finance and Administration provides financial management for the Chadwick A. Boseman College of Fine Arts’ (CAB CoFA) operating budget including budget oversight, purchasing, grants administration, and financial reporting analytics to support the business objectives of CAB COFA. Works as a strategic partner with the Dean of the College of Fine Arts to establish and meet the vision for the College.

SUPERVISORY AUTHORITY:

This position function will have primary supervisory responsibility for the financial and some supervisory responsibility for the administrative operations within the College of Fine Arts

NATURE AND SCOPE:

Internal contacts include administrators, faculty, staff and students both within the College and University. External contacts include government agencies, sponsor representatives, vendors, visitors, officials and the general public. Partners and coordinates with the Budget Office, Controller’s Office, HR, and faculty and staff from all divisions and departments in CAB CoFA.

PRINCIPAL ACCOUNTABILITIES:

• Prepares and oversees the preparation and balancing of the budget and its subsidiary schedules and narrative statements. Manages in-year forecasts and multi-year projections by analyzing historical trends, current year actuals, and future demands on resource allocations.
• Leads all aspects related to COFA administration of policies, personnel management, and financial operations; develops, implements, and ensures compliance with University and COFA administration policies.
• Directs the business administration of COFA relating to accounting, financial reporting, and human resources.
• Supervises and mentors all appropriate staff in COFA financial and operational matters; mentors business officers throughout COFA.
• Evaluates requests for funds including analyzing current and previous budget trends, program costs, and consults with the Dean, Department Chairs and Directors to ensure adjustments are made when necessary.
• Ensures funds made available to COFA through grants, contracts, and gifts and funds are applied appropriately according to prescribed contract requirements.
• Consults with the Dean in the development and maintenance of a sound organizational structure and appropriate accounting and recording system.
• Ensures compliance with University regulations, policies, procedures and financial controls.
• Consults with departments and develops/coordinates the preparation of operating budgets based on actual performance and historical trends, estimated revenue, expense reports, and other factors.
• Research, compile, and update budgetary and forecast data. Analyzes monthly expense activity, performs trend and variance analysis, and develops financial reports and ad hoc reports as necessary.
• Coordinates all formal reporting processes and timelines including, but not limited to, monthly and quarterly reports and annual budget submission.
• Applies accounting system to record financial transactions from source documents, which utilize University budget, research and training grants, student financial aid, and discretionary funds.
• Directs the recording of accounting or financial transactions and maintenance of accounting records in accordance with prescribed specifications.
• Reviews and reconciles accounts, establishes and maintains liaison with the University Controller regarding the reconciliation of accounts and availability of current balances.
• Applies principles of accounting and statistics to install and maintain costing procedures for determining costs of various programs of CAB COFA useful in evaluating departmental performance in controlling costs and in planning future programs.
• Collects, maintains, and updates financial and statistical data pertaining to the operation and use of facilities of COFA.
• Performs other duties as required.

CORE COMPETENCIES:    

• Extensive knowledge of principals, practices and methods associated with fund accounting, cost accounting and budget formulation and implementation.
• Strong analytical skills and knowledge of analytical budgetary accounting.
• Ability to analyze and prepare comprehensive complex financial budget reports.
• Ability to formulate comprehensive budget planning processes.
• Ensures funds made available to COFA through grants, contracts, and gifts and funds are applied appropriately according to prescribed contract requirements.
• Consults with the Dean in the development and maintenance of a sound organizational structure and appropriate accounting and recording system.
• Ensures compliance with University regulations, policies, procedures and financial controls.
• Consults with departments and develops/coordinates the preparation of operating budgets based on actual performance and historical trends, estimated revenue, expense reports, and other factors.
• Research, compile, and update budgetary and forecast data. Analyzes monthly expense activity, performs trend and variance analysis, and develops financial reports and ad hoc reports as necessary.
• Coordinates all formal reporting processes and timelines including, but not limited to, monthly and quarterly reports and annual budget submission.
• Applies accounting system to record financial transactions from source documents, which utilize University budget, research and training grants, student financial aid, and discretionary funds.
• Directs the recording of accounting or financial transactions and maintenance of accounting records in accordance with prescribed specifications.
• Reviews and reconciles accounts, establishes and maintains liaison with the University Controller regarding the reconciliation of accounts and availability of current balances.
• Applies principles of accounting and statistics to install and maintain costing procedures for determining costs of various programs of COFA useful in evaluating departmental performance in controlling costs and in planning future programs.
• Collects, maintains, and updates financial and statistical data pertaining to the operation and use of facilities of COFA.
• Performs other duties as required.

MINIMUM REQUIREMENTS:

• Bachelor’s degree in a related field required; MBA, Master of Public Administration or any related field such as finance and or CPA preferred.
• A minimum of 7-10 years of relevant experience.

Compliance Salary Range Disclosure

Compensation Range: $117,000 - $130,000