Administrative Assistant - Legal

Description

Position Objective:

To support the Corporate Legal Affairs division of the Legal Department by providing administrative services on a wide range of corporate matters that arise during the conduct of the charitable programs of the organization and its supported organizations

Primary Responsibilities and Duties:

• Support the General Counsel with their management of the operations and affairs of the Corporate Legal Affairs division under their supervision

   o Assist the Corporate Paralegal and Legacy Realization Coordinator by processing planned giving communications, including:

     - Reviewing and summarizing documents such as wills, trusts, deeds, and correspondence

     - Reviewing, suggesting revisions to, and preparing for the General Counsel’s signature receipts, releases, indemnification agreements, and other legal instruments

     - Preparing, sending, and filing correspondence and other communications, application and distribution forms, and legal instruments

     - Communicating with external representatives overseeing gifts and asset distribution, including professional and lay executors, administrators and trustees, and attorneys and corporate fiduciaries

    - Maintaining accurate records of legacies and efforts in furtherance of their realization 

   o Drafting and incorporating template addenda into simple contracts

   o Processing requests relating to and maintaining the organization’s time-managed contract database

   o Reviewing reported lobbying activity data, and drafting and submitting lobbyist registration and activity disclosure forms

   o Processing the Legal Department’s invoices and credit card reports

   o Reviewing and returning or routing voicemail messages as needed

   o Processing the Legal Department’s mail

• Perform any other duties assigned by the supervisor

Requirements

• An associate’s degree and five years of experience in the areas identified under Primary Responsibilities and Duties, or a bachelor’s degree and three years of experience in those areas

• Ability to work in the organization’s Washington, D.C. office daily

• Demonstrated effective written and verbal communication skills

• Proven organizational skills and attention to detail

• Demonstrated ability to handle multiple tasks within strict time constraints

• Experience with Microsoft 365 programs

• Commitment to the objectives of the organization

The hourly pay range for this position is $19.61 - $23.79. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. 

A list of benefits available to qualified employees is available here.

Application Deadline: 

Applications for this position will be accepted until August 21, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.