Administrative Assistant

ZGF is seeking an Administrative Assistant to join a dynamic team of administrative professionals in our Washington, D.C. office. We are seeking a driven individual with a proven service background, who is meticulous, a reliable administrative team member and office ambassador possessing excellent communication skills.

As an Administrative Assistant, you will….

• Receive all incoming phone calls, taking thorough messages and/or passing messages to the appropriate staff or team member for handling
• Be responsible for all front desk operations including greeting office visitors, directing them to the meeting room location or applicable staff member
• Be responsible for maintaining public spaces to include reception area, kitchen, conference rooms, copy rooms and inventory closets throughout the office
• Be responsible for receipt and distribution of email, daily incoming mail and packages using excellent judgement in determining priority and urgency of information
• Be responsible for meetings preparation to include coordination of in-house catering for meetings, room set up and break down, where possible
• Be responsible for reprographics orders and outgoing shipments via UPS, FedEx and other vendors
• Be responsible for ordering all office supplies
• Coordinate travel arrangements (domestic and international) per ZGF travel policy to include flights, hotel, trains, car service and travel visas where applicable
• Be responsible for the proofing, editing, printing and distribution of correspondence; responsible for drafting meeting notes, reports, and presentation materials, as requested
• Be responsible for generating timely expense reports and timesheets
• Must be capable of working collaboratively (and as back-up) with other administrative colleagues. Perform basic project administration and executive assistance tasks as needed
• Must be capable of working independently with a high level of attention to detail

Qualifications:

• Minimum of a Bachelor’s Degree preferred
• Experience within the A/C/E industry a plus
• Proficiency in Microsoft Office Suite required
• Proficiency in Adobe Suite preferred; experience in Bluebeam and Deltek Vision a plus
• Excellent organizational skills and attention to detail required
• Excellent interpersonal skills: demonstrated ability to communicate and interact effectively with all levels of personnel
• Ability to balance competing deadlines and priorities effectively and efficiently
• High level of discretion and ability to maintain confidentiality
• A collaborative and team-oriented disposition

Apply With: 

• Cover letter
• Resume

Base Salary Range

$50,000/yr - $60,000/yr depending on skills and experience.

Benefits

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

Apply With: 

• Cover letter
• Resume

We know that great projects take more than a design team to become a reality. Whether you’re a finance professional, project manager, or specialist in another field, your expertise helps create a healthier, more equitable built environment. Studies show that women and people from underrepresented groups are less likely to apply for jobs unless they meet every qualification. We encourage you to apply even if you don’t check every box—your skills and experiences may be exactly what we need.

ZGF Architects is committed to fostering a diverse, inclusive, and welcoming workplace. As an equal opportunity employer, we celebrate the unique qualities and perspectives that each individual brings to our team. We encourage applicants of all backgrounds, experiences, and identities to apply. Regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, we are excited to consider qualified candidates.

If you're ready to contribute to meaningful work, we invite you to submit your cover letter and resume online.