Administrative Assistant

Job Title: Administrative Assistance  

Location: Washington, Naval Yard DC

Type position: Full Time

 Pay Type: Salary 

 Clearance Required: SECRET 

  Duties and Responsibilities: 

 The role of Administrative Assistant is a critical role to the success of FITT Scientific in our ability to serve our customers and employees.  The ideal candidate will be detail-oriented, organized, and independent individual to handle the administrative duties in a collaborative, small office setting. Duties include but are not limited to: input and support in Defense Travel System (DTS) as the non-duty entry agent, scheduling conference rooms, managing incoming and outgoing correspondence, minor property management, CIO liaison support for IT issues within Ex Dir, assisting Ex Dir and ExPO employees with parking passes and replenishment of printer and copier supplies from NAVFAC supply rooms, ordering supplies, and retrieving classified documents from the NAVFAC SIPR and management of the Ex Dir safe. A SECRET security clearance is required.

 Essential Job Responsibilities:

• Screen and direct phone calls and distribute correspondence
• Manage and schedule meetings and appointments
• Manage office supplies
• Assist with faxes and document filing

 Additional Duties may include:

• Processing travel requests and processing travel vouchers upon completion of travel
• Manage time keeping records and creating required reports

  Qualifications

• High School Diploma or equivalent required.
• Associate’s degree degree desired
• 5+ years’ demonstrated experience providing administrative assistance in a DoD program office.
• Familiarity with the Defense Travel System (DTS)..
• Excellent verbal and written communication skills and interpersonal skills.
• Demonstrated experience with scheduling, providing customer service, property management and word processing.
• Ability to handle multiple tasks with interruptions.
• Demonstrated proficiency with Microsoft Office software applications (MS Word, Excel, Outlook, PowerPoint, Teams and the Internet, etc.)
• Advanced knowledge of administrative and clerical procedures and systems, such as managing files, records and literature, designing forms, and other office procedures.
• Must have experience creating, reviewing, editing & formatting large documents i.e. reports, manuals, etc.
• Must have solid grammar and punctuation skills, including the ability to compose letters that are grammatically correct and properly formatted.
• Outstanding organization and time management skills
• Excellent verbal / written communication and interpersonal skills.
• Strong attention to detail and deadlines/time frames.
• Ability to multitask and prioritize daily workload (and adjust when needed)
• Ability to compile data from records and reports and conduct basic review.
• Possess a SECRET Security Clearance
• US Citizen

 FITT Scientific is an equal opportunity employer and prohibits discrimination and harassment of any kind.

 FITT Scientific is committed to the principle of equal employment opportunity for all employees and job applicants and to providing employees with a work environment free of discrimination and harassment.

Employment decisions at FITT Scientific are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.