Administrative Executive Assistant

Washington Financial Bank
Washington, PA (On-site)

Position Overview

Washington Financial Bank is seeking an experienced Administrative Executive Assistant to provide high-level administrative support to the Chief Executive Officer (CEO), Administrative Services Manager, and other Bank executives. This role requires professionalism, discretion, strong organizational skills, and the ability to manage multiple priorities in a confidential, fast-paced environment.

Key Responsibilities

Manage the CEO’s calendar, including scheduling meetings, appointments, travel, and hotel arrangements
Coordinate meetings, conferences, and business engagements; ensure conflicts are avoided
Read, screen, and respond to correspondence on behalf of the CEO when appropriate
Handle routine inquiries and follow through to resolution or escalate matters as needed
Prepare letters, reports, memos, and other documents; sign standard correspondence within scope of authority
Gather, assemble, and maintain data for current and future projects
Track the status of projects under the CEO’s authority to ensure timely completion
Maintain paper and electronic files, many of a confidential nature
Open, sort, and route incoming mail; manage outgoing correspondence
Answer phones and greet visitors in a professional and courteous manner
Coordinate Board of Directors meetings, including agenda preparation and meeting materials
Attend Bank meetings and prepare minutes as assigned
Assist with Bank examinations, shareholder meetings, annual reports, and quarterly reports
Support special projects and work collaboratively with Bank personnel across departments
Maintain strict confidentiality at all times
Follow all Bank policies, procedures, and regulatory requirements, including BSA, CRA, and ECOA compliance

Required Qualifications

High school diploma or equivalent required with an emphasis in a business curriculum or related experience
Associate degree in business preferred
Minimum of four (4) years of experience in a related administrative or executive support role
Strong written and verbal communication skills
Proficient in Microsoft Word, Excel, and PowerPoint
Excellent interpersonal and organizational skills
Ability to exercise discretion, judgment, poise, and tact
Ability to manage complex tasks with multiple variables
Proficiency with standard office equipment (computer, printer, copier, scanner, etc.)

Work Environment

Office-based position
Primary location – 190 North Main Street, Washington, PA
Regular use of computer, telephone, printer, copier, scanner, and specialized software

Why Join Washington Financial Bank?

Stable, community‑focused financial institution
Opportunity to contribute to visible, high‑impact marketing initiatives
Collaborative team environment
Meaningful involvement in community and charitable programs
A family-first company valuing employee work/life balance
Competitive compensation and benefits package
Affordable medical, dental, and vision coverage
401(k) plan with 5% employer match
11 Paid holidays
16 PTO days after 1^st year and optional PTO purchase program
Up to 2 paid community service days per year
Employee discounts on products and services

Apply online at www.washfin.bank or by mail to 190 North Main Street, 4^th Floor, Washington, PA

Washington Financial Bank is an Equal Opportunity Employer

Learn more about this Employer on their Career Site