Associate, MI Health

About the Milken Institute

The Milken Institute is a globally minded, publicly supported, non-partisan, and nonprofit think tank headquartered in Santa Monica, with offices in Washington, DC, New York, London, Abu Dhabi, and Singapore. For the past three decades, the Milken Institute has served as a catalyst for practical, scalable solutions to global challenges by connecting human, financial, and educational resources to those who need them. Guided by a conviction that the best ideas, under-resourced, cannot succeed, we conduct research and analysis and convene top experts, innovators, and influencers from different backgrounds and competing viewpoints. We leverage this expertise and insight to construct programs and policy initiatives. These activities are designed to help people build meaningful lives, in which they can experience health and well-being, pursue effective education and gainful employment, and access the resources required to create ever-expanding opportunities for themselves and their broader communities.

The Milken Institute’s events and programmatic activities, involve the exchange of ideas with leaders from around the world. The Institute hosts more than 200 events each year, with our annual flagship event, Global Conference, bringing together 4,500+ participants from around the world, featuring more than 900+ speakers throughout 200+ sessions over the course of the event. 

About MI Health

Milken Institute Health (MI Health) bridges innovation gaps across the healthcare continuum to advance whole-person health across the lifespan by aligning on healthy aging, public health, medical research, and food systems. Collectively, the work of MI Health acknowledges the vital connections among health fields and addresses common and cross-cutting challenges to achieve exponential impact and transform health for all. In this work, we leverage our convenings, events, research and publications, alliances, policy, and communication to drive impact in the global health ecosystem. 

About the Position

The Associate will support MI Health by providing administrative expertise, coordinating operational processes, supporting cross-cutting programmatic activities, and overseeing office management duties. Core responsibilities of the person in this position will be to support operations and programmatic activities by providing a variety of administrative, logistical, coordination, and event planning assistance. 

This is an exciting career opportunity for someone with intellectual curiosity, a strong work ethic, a drive to achieve, and a capacity for coordination and operational work of all kinds. The Associate will join a team committed to addressing national and global health challenges through advancing systems that are innovative, patient-centric, and future focused. The ideal candidate will have an interest in public health, health policy, and healthcare as well as an interest in working with colleagues and external partners from diverse backgrounds. They will be energetic, highly organized, resourceful, a self-starter, detail-oriented, and trustworthy. This position will report to the Senior Director of Operations, MI Health. 

Responsibilities

• Provide logistical and administrative support to leaders driving MI Health cross-cutting initiatives and their programmatic activities. 
• Conduct research on topics that relate to cross-cutting programmatic areas and priorities.
• Synthesize findings to inform initial drafts of presentations, summaries, reports, papers, etc.
• Assist with Milken Institute Health US and international events, including by providing administrative, coordination, and logistical support. 
• Provide programmatic support for events, including maintaining invitee lists and bios for participants in stakeholder workshops and roundtables and managing email communications. 
• Draft and format, with guidance, information for internal and external communication, including emails, reports, and short PowerPoint presentations.
• Coordinate, with guidance, operational activities and tasks across MI Health related to staff and leadership meetings, MI Health events, and standard operating procedures.
• Take and distribute meeting notes, tracking action items and following up on deliverables.
• Maintain shared files, distribution lists, and documentation in SharePoint and Teams.
• Support and monitor MI Health office needs, including taking inventory, ordering supplies, and maintaining the organization of shared spaces. 
• Coordinate domestic and international travel arrangements and prepare associated expense reports.
• Interact positively with all levels of an organization, including a desire and ability to support multiple team members.
• Other duties as assigned.

Qualifications

We’re looking for professionals who:

• Demonstrate Professionalism: Represent the Milken Institute well to external parties, including senior executives, with a sincere level of professional courtesy and tact. Having a calm, collected demeanor is crucial for the high level of multi-tasking and coordination involved. 
• Are Excellent writers, analytical, creative, and rigorous thinkers: Detail-oriented and flexible problem solver. Can synthesize diverse streams of information and switch comfortably between academic and real-world thinking. Strong writer and communicator with ability to clearly convey key themes and ideas to a variety of audiences.
• Are Driven: The ideal candidate will be eager to take on new responsibilities and challenges. We are looking for someone who is a systematic thinker and fast learner, even with minimal supervision. The ability to effectively prioritize and respond promptly to internal and external communications is essential. 
• Have Strong Communication Skills: Effective oral and written communication skills; proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); customer-relationship management (Salesforce) and/or expense management (SAP Concur) experience a plus.
• Have a Roll-up-your-sleeves Mindset: Flexible, proactive, and comfortable with ambiguity. Comfortable with proposing an approach upfront while constantly refining along the way.
• Are a Team Player: Collaborate well with multidisciplinary teams, comfortable taking initiative when necessary as well as following directions.

Experience & Training

• Bachelor’s degree required, 3-5 years of related experience
• Experience conducting, analyzing, and synthesizing literature reviews across a range of health-related topics
• Interest in or familiarity with one or more of the Milken Institute Health portfolio areas, initiatives, and relevant stakeholders 
• High competence with technology and/or experience with the Microsoft Office Suite (including Microsoft Office 365 and Teams)
• Able to work independently, meet deadlines, and is proactive 
• Strong communication and organization skills
• Strong critical thinking and analytical skills

Working Conditions & Travel Requirements

This position will work in a professional office environment on a hybrid schedule consisting of three (3) days per week reporting in-person to the Washington, DC office location (Tuesday – Thursday), with the remaining two (2) days working remotely. Please understand, this schedule is subject to change at the Institute’s sole discretion. 

This person will also be required to travel occasionally to other offices and/or venues to assist with events as needed, requiring occasional work outside of traditional hours. Additionally, this position requires interacting virtually on a regular basis with Milken Institute staff based in other locations in the United States and around the world. 

Note

The statements herein are intended to describe the overall nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. 

We are interested in qualified candidates who are eligible to work in the United States. Please note, we are not sponsoring visas at this time, being authorized to work in the U.S. is a precondition of employment.

Please submit resume and cover letter illustrating how your experience and skills will contribute to the department and any unique qualities you bring to the position. If applying via Indeed, please upload your resume and any supporting documentation as one attachment. Any application that does not include both a resume and cover letter will be rejected. If you are unable to complete this application due to a disability, contact our Human Resources department to ask for an accommodation or an alternative application process.

Our Culture

The Milken Institute is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability or status as a veteran. 

Every person at the Milken Institute is treated with respect, supported with resources and training, and exposed to a broad range of experiences. We foster a space for growth with opportunities to share knowledge and passion with both clients and colleagues. We are committed to building a diverse workforce and creating an inclusive environment where everyone can thrive. Our leadership is actively involved in our commitment to diversity and inclusion, and fostering a culture that creates opportunities for everyone. 

Benefits