Compliance Associate (2024)

Job DetailsJob Location: Corporate - Washington, NC 27889Job Title: Compliance Associate Department: Compliance Reports To: Senior Compliance Specialist Schedule: 40 hours per week, Full-Time Benefits: Competitive benefits include: Health Insurance – Employee portion of $97.50 per pay period Dental & Vision Insurance – 100% paid by Metropolitan Property Management Term Life, Short-Term Disability, Long-Term Disability, Critical Illness, Accident, and Hospital Indemnity Insurance – 100% paid by Metropolitan Property Management 401(k) Retirement Plan – 100% employer match up to 7% Paid Time Off (PTO) Plan Exceptional Employee Recognition Program Paid Holidays – 30 days annually, including a paid day off for your birthday   Our Mission: The combined mission of Metropolitan Housing and CDC and Metropolitan Property Management is to improve the overall quality of life for low to moderate income persons through comprehensive systematic and sustainable management efforts. With the attainable goal of helping people help themselves, we strive to ensure safe and affordable housing to our clients by providing the highest standards of professionalism, competence, and integrity, thereby helping them maintain their dignity. Our efforts are founded in faith-driven empowerment.   Position Summary: The Compliance Associate supports the organization’s compliance operations by assisting in the monitoring, documentation, and reporting of regulatory adherence across housing, property management, and organizational programs. This role ensures all company activities comply with federal, state, and local housing regulations (including HUD, LIHTC, USDA, NCHFA and Fair Housing standards), as well as internal policies and procedures. The Compliance Associate plays a key role in maintaining accurate resident files, supporting audits, and coordinating compliance-related training and communications. Essential Functions: Compliance Monitoring and Documentation Review resident and applicant files for eligibility, income verification, and accuracy according to HUD, LIHTC, and other program guidelines. Monitor resident recertifications, lease documentation, move-ins and move-outs and related documentation to ensure timely and accurate completion. Verify and audit property manager recertifications and income, asset, and rent calculations for accuracy and compliance with program standards. Maintain detailed compliance records and ensure all required documentation is completed, signed, and properly filed. Assist in conducting internal audits to identify and correct compliance deficiencies. Track and monitor critical dates such as recertifications, inspections, and reporting deadlines. Support the completion and submission of monthly, quarterly, and annual compliance reports. Audit and Reporting Support Prepare files and documentation for internal and external audits. Assist in compiling data and reports requested by regulatory agencies, investors, and management. Maintain audit-ready records to ensure a consistent state of compliance across all programs. Training and Departmental Assistance Provide administrative support to the Senior Compliance Specialist during audits, file reviews, and policy updates. Help develop, organize, and distribute compliance training materials to staff. Communicate compliance reminders and updates to property managers and other departments as needed. Policy and Procedure Implementation Support the ongoing review and revision of compliance policies and procedures. Ensure new regulations and guidance from HUD, IRS, and other agencies are incorporated into internal practices. Participate in department meetings to identify opportunities for improvement in compliance workflows. QualificationsQualifications: Required: High school diploma or GED equivalent. Minimum of two (2) years of experience in property management, affordable housing, or compliance-related work. Strong attention to detail, organization, and accuracy. Proficiency with Microsoft Office (Word, Excel, Outlook) and file management systems. Excellent verbal and written communication skills. Preferred: Associate or bachelor’s degree in business administration, public administration, or a related field. Knowledge of HUD, LIHTC, and USDA Rural Development program regulations. Certified Occupancy Specialist (COS), Tax Credit Specialist (TCS), or equivalent certification. Experience with property management software such as OneSite, Yardi, or similar. Core Competencies: Integrity and Ethics - Maintains confidentiality and complies with all applicable laws and policies. Attention to Detail - Ensures accuracy and thoroughness in documentation and reporting. Analytical Thinking - Identifies compliance risks and recommends corrective actions. Communication - Clearly conveys compliance information to staff and leadership. Team Collaboration - Works effectively within a team environment, supporting cross-departmental needs.