Coordinator, Practice Management

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Location

Regular/Temporary

Job Description Summary

Job Description

In this capacity, the Coordinator, Practice Management will support the following areas:

Workforce Allocation Support

• Support staffing logistics, including keeping track of associate availability in real time, preparing first drafts of daily and weekly hours reports that our practice groups require, preparing bespoke hours reports, etc.;
• Leverage the firm’s various databases and resources to help Practice Managers with their staffing activities;
• Conduct a first pass of the data, and providing an initial analysis of associate utilization to the supervising PM; and
• Administer the firm’s workforce allocation tool, including creating and sending out weekly reports to the practice managers.

Practice Group Logistics

• Support weekly/monthly practice groups meetings including scheduling the meetings, room reservations, ordering food, tech troubleshooting, sourcing topics for the agenda;
• Help with external practice group social events, including researching venues, dealing directly with the vendors, initial menu selection, and other related tasks;
• Assist with practice group-wide retreat planning;
• Help prepare initial budget for practice group event-related activities;
• Create, send, and monitor surveys for various internal practice group initiatives; and
• Draft PowerPoint presentations for practice group meetings.

Reports and Special Projects Support

• Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers;
• Assist and liaise with Finance on ad hoc projects concerning practice group financial performance at the request of Practice Leadership and Practice Managers;
• Oversee tracking and updating trial and hearing dates for trial strategy evaluation meetings;
• Keep track of active cases and matters in the Litigation department; and
• Review and analyze data, including issue-spotting and confirming report accuracy.

In addition, the Practice Management Coordinator will be expected to have:

• Project management mindset; strong tactical and organizational skills;
• Ability to think critically and strategically to provide analysis and recommended solutions;
• High level of interpersonal skills to handle sensitive and confidential situations;
• Ability to interact with individuals at all levels of the organization;
• Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple projects or initiatives simultaneously while meeting deadlines and business objectives;
• Ability to communicate effectively and concisely, both orally and in writing;
• Willingness and ability to engage as a change agent and to learn and use new technology tools; and,
• Being receptive to feedback, willing to learn, and embracing a culture of continuous change and improvement.

Qualifications:

• Bachelor’s degree;
• 2 years of experience in a professional services or legal environment (preferred); and
• Intermediate proficiency in Microsoft Office Suite applications, including Excel, PowerPoint, and Word.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability

• Flexible Spending Accounts and Health Savings Account

• Healthcare Concierge and Advocacy

• Lifestyle Spending Account

• Voluntary 401(k) Plan and Profit Sharing

• 10 Paid Holidays per year and a generous PTO Program

• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring

• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)

• Retirement Plan Consulting

• Anniversary Bonus Program

• Professional Development Programs

• Transportation and Commuter Benefits

• International Travel Insurance

• Critical Illness, Hospital Indemnity and Accident Insurance

• Auto/Home/Pet Insurance

• Prepaid Legal Insurance

• Employee Discounts

• And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion