Events Associate

Nava is a consultancy and public benefit corporation working to make government services simple and effective. Since 2015, federal, state, and local agencies have trusted Nava to help solve highly scrutinized technology modernization challenges.

 

As a client services company, we guide agencies constrained by legacy systems to a future with sharp user experiences built on secure, reliable, fault-tolerant cloud infrastructure. We bill for our time, offering our expertise and problem-solving approach to help our government partners enhance their digital products and services. People are at the heart of our work, from members of the public who rely on benefit programs to government agency staff. Through human-centered design and modern engineering best practices, we help our government partners understand user needs and deliver on their missions more effectively. This focus gives everyone at Nava the opportunity to do work that is meaningful, impactful, and deeply connected to public good.

 

Position summary

As Nava continues to grow, the demand for events to support internal teams, engage clients, and expand our brand through external conferences is increasing. The Events Associate will play a key role in supporting our expanded events program by assisting with internal, external, and virtual events. This position is essential in helping us scale our efforts, seize new opportunities, and amplify our impact through polished, seamless experiences.

What you’ll do

• Plan small to medium size in-person and virtual events including presentations, networking events, dinners, and receptions
• Research and recommend venues and vendors needed for the event
• Draft and maintain event webpage content/RSVP form and track RSVPs
• Complete and follow event plan details
• Support speaker needs, including logistics and coordination
• Track budgeted expenses
• Serve as the on-site contact (primarily in Washington, DC) to oversee event logistics
• Send thank you messages to attendees and speakers post-event
• Compile and complete post-event reports to evaluate success and identify areas for improvement
• Support Nava's participation in external events and conferences
• Setup planning files and Slack channels for internal communication and event coordination
• Communicate regularly with internal teams before, during, and after events to ensure alignment and readiness 
• Register and prepare fellow Navanauts for event participation and success
• Prepare and coordinate outbound and inbound shipments
• Manage relationships with vendors including catering, AV, transportation, and event platforms (for virtual events)
• Negotiate and secure quotes for event products and services 
• Track and maintain event supply inventory
• Coordinate outbound shipments of event materials and supplies to  staff traveling for events
• Secure and manage virtual event platforms (e.g., Zoom, Teams, Google Meet, etc.)
• Assist with preparing and updating events calendars
• Support external events tracking throughout the year
• Help setup events and all staff meetings calendars, monitor progress, and keep calendars current
  
  

Required skills

• Two years proven experience as an Events Assistant or Events Coordinator working with in-person and virtual events
• Experience participating in site visits, anticipating needs, knowing when to ask questions or dig deeper
• Strong interpersonal skills
• Exceptional attention to detail and problem-solving skills
• Flexibility to work evenings and travel as required
• Must be in the DMV area

Desired skills

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field
• Effective communication/teamwork
• Problem solving
• Adaptability

Legal authorization to work in the United States

Ability to meet any other requirements for government contracts for which candidates are hired

Work authorization that doesn’t require visa sponsorship, now or in the future

May be subject to a government background check or security clearance, depending on the contract

 

Health coverage — comprehensive medical, dental, and vision plans to support your overall health needs

Insurance coverage — Nava provides disability, life, and accidental death insurance at no cost

Time off — vacation, holidays (including Juneteenth), and floating holidays to rest and recharge

Company holidays — enjoy 12 paid federal holidays each year on top of your regular PTO

Annual bonus — when Nava meets its goals, eligible employees receive a performance-based annual bonus

Parental leave — paid time off for new parents, plus weekly meals delivered to your home

Wellness program — full platform offering physical, mental, & emotional health resources & support tools

Virtual care — see doctors online with no copay through UnitedHealthcare’s virtual visit program

Sabbatical leave — earn extended unpaid leave after continuous service for personal growth or rest

401(k) match — Nava matches 4% of your salary to support your retirement savings plan

Flexible work — remote-first environment with flexibility built around your schedule and responsibilities

Home office setup — company laptop & setup assistance provided via Staples for remote work needs

Utility support — monthly reimbursement to help offset eligible home office utility expenses

Learning opportunities — internal training programs and resources to help grow your professional skills

Development opportunities — LinkedIn Learning access & an annual allowance for courses, tuition, & certs 

Referral bonus — get rewarded when you refer great people who join the Nava team

Commuter benefits — pre-tax commuter programs to support in-office travel when applicable

Supportive culture — A collaborative and remote-friendly team environment where people genuinely care

 

We have fully remote options if you reside in one of the following states: 

 

Alabama, Arizona, California, Colorado, DC, Delaware, Florida, Georgia, Illinois, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nevada, North Carolina, New Jersey, New York, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, Texas, Tennessee, Utah, Virginia, Washington, Wisconsin

 

*If you are not living in one of the states listed above, unfortunately, you will not be considered for a position at this time. 

 

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Please contact the recruiting team at recruiting@navapbc.com if you would like to request reasonable accommodation during the application or interviewing process.  

 

 

Nava is committed to providing equal employment opportunities without discrimination or harassment on the basis of race, gender and/or gender identity or expression, color, creed, religion, religious creed, age, national origin, ethnicity, disability, veteran or military status, sex, sexual orientation, reproductive health autonomy, pregnancy, childbirth, and medical conditions related to pregnancy or childbirth, genetic information, domestic violence victim status, marital status, citizenship status, or any other characteristic protected by law. Nava prohibits any such discrimination or harassment. This policy applies to all employees, applicants, contractors, and temporary workers of Nava.