Executive Administrative Coordinator

BreakForth Solutions is seeking an Executive Administrative Coordinator to join our team of dynamic professionals. We offer 100% paid medical benefits for the employee and a host of other amazing benefits. Please apply today!  

Position Information:

BreakForth Solutions is seeking an Executive Administrative Coordinator to support our client organization’s senior leadership and organizational operations within a federal customer environment. The candidate will provide executive administrative, coordination, and operational support functions to assist leadership and staff in fulfilling mission requirements. This role requires a highly organized and detail-oriented professional capable of managing calendars, coordinating travel and meetings, supporting organizational communications, processing administrative actions, and maintaining office operations in a fast-paced federal environment. 

Essential Functions

This role will be responsible for performing tasks such as, but not limited to:

• Work on-site five days a week at the client site in the Washington, DC metropolitan area.
• Provide executive administrative support to senior leadership and organizational staff.
• Maintain daily calendars and coordinate schedules, meetings, appointments, and organizational activities.
• Coordinate meeting logistics, including scheduling rooms, arranging equipment, and supporting meeting setup requirements.
• Arrange official travel, transportation, lodging, itineraries, and related coordination for leadership and organizational personnel.
• Prepare and process travel-related documentation, reimbursements, transit benefits, and administrative forms.
• Assist with purchase orders, office supply requests, and coordination of administrative procurement activities.
• Review and edit organizational documents, correspondence, memoranda, reports, and briefing materials for formatting, grammar, and accuracy.
• Monitor incoming emails, correspondence, and office communications and distribute appropriately.
• Maintain recurring administrative reports, records, office files, and tracking systems.
• Maintain electronic and paper filing systems in accordance with organizational practices.
• Support records management and archiving activities.
• Answer phones, greet visitors, and provide front office support for internal and external stakeholders.
• Coordinate and communicate with leadership staff, administrative personnel, vendors, and external partners as needed.
• Perform research, data gathering, and administrative tracking activities.
• Prepare reports, summaries, spreadsheets, and other administrative documentation.
• Maintain office supply inventory and coordinate equipment/service support requests.
• Support short-notice administrative and operational tasks in support of leadership priorities.

Education/Skills/Experience Requirements:

• Minimum Education: High School Diploma or GED required.
• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Communications, Management, or related field preferred.
• Minimum Experience:5 years of relevant executive administrative or office support experience in a professional environment.
• Experience supporting senior leadership or executive-level personnel preferred.
• Ability to work on-site for 5 days within the Washington, DC metropolitan area as required
• Experience with calendar management, meeting coordination, travel coordination, and administrative operations.
• Experience processing administrative documentation, office correspondence, or organizational reports.
• Experience with travel systems, transit benefit programs, or administrative procurement processes.
• Experience coordinating meetings and organizational events.
• Experience reviewing and editing administrative or organizational documents.
• Experience working in fast-paced executive or front office environments.
• Strong organizational and time management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Experience maintaining electronic filing and records management systems.
• Ability to work independently and exercise sound judgment in handling sensitive information.
• Ability to obtain a favorable Public Trust investigation and obtain an elevated security clearance later if required

Desired Knowledge/Skills:

• Experience with the Department of Justice.
• Experience supporting federal government organizations or federal executives.
• Experience with WebTA, ECATS and E2 Travel.

BreakForth Solutions Incorporated is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability status, genetics, protected veteran status, or any other basis covered by applicable law.

Salary will commensurate with experience.