Executive Operations Specialist

Koniag Professional Services, LLC, a Koniag Government Services company, is seeking an Executive Operations Specialist with a Secret security clearance to support KPS and our government customer in Washington, DC. 

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

We are seeking an accomplished Executive Operations Specialist to provide the highest caliber of executive administrative and operational support to the Chief Operating Officer (COO) and Division Deputy Directors.

Hours of Operations:

• Monday – Friday | 8:00 AM – 5:30 PM (EST)

• Surge support outside standard hours may be required with advance CO approval

Key Responsibilities:

Executive Scheduling & Calendar Management:

• Serve as the authoritative owner of the COO and Division Deputy Directors' executive calendars
• Proactively analyze, prioritize, and de-conflict all scheduling requests against organizational priorities, travel schedules, and classified meeting commitments
• Develop and deliver look-ahead briefing books for each assigned executive on a daily basis
• Coordinate all aspects of VTC setup across classified and unclassified platforms
• Brief supervisors on the context, purpose, background, and sensitivity of all requested meetings prior to engagement

Senior-Level Correspondence & Administrative Support:

• Draft, format, review, and finalize complex senior-level correspondence, memoranda, reports, and executive communications
• Review all outgoing correspondence for proper format, procedural conformance, grammatical accuracy, and classification markings prior to leadership signature
• Develop and maintain SOPs for all executive administrative and advisory support functions
• Facilitate time and attendance submissions for assigned executives
• Coordinate DOE office space relocations and telephone line installations

Meeting & Event Coordination:

• Record, organize, and distribute meeting minutes within 24 hours of conclusion
• Coordinate secured meetings and classified events with the HSO
• Issue thank-you communications to presenters and attendees within 3 business days
• Coordinate with the Corporate Business Office on pending leadership actions

Travel Coordination:

• Plan and execute all domestic and international official travel in full compliance with FTR and JTR
• Submit all travel vouchers within five (5) business days of travel conclusion
• Manage all travel logistics using Concur Government Edition

Information, Asset & Records Management:

• Maintain verified inventory of all GFE assigned to leadership
• Manage SharePoint content for executive SOPs and administrative workflows
• Develop and maintain indexed decision logs for all administrative actions
• Ensure all documentation involving CUI, OUO, PII, or Confidential materials is handled per DOE security directives

Education (Mandatory):

• Bachelor's Degree (minimum) in Business Administration, Public Administration, Organizational Management, or Business Management from a regionally accredited college or university
• Advanced degrees in qualifying fields are strongly preferred and will be weighted in ranking

Security Clearance (Mandatory):

• Must hold a current, fully adjudicated Secret security clearance at time of application
• Expired, lapsed, pending, or previously held clearances that are no longer active do not satisfy this requirement
• Candidates without an active Secret clearance will be immediately disqualified