Project Administrator (Remote)

THE ROLE: 

NextGen America is currently seeking a Project Administrator to coordinate various tasks and programs. This role will support the executive team in key areas that will improve efficiency and organization across teams, and help NextGen America reach our goals. 

We are an equal opportunity employer, and we encourage people of diverse backgrounds and experiences to apply. We value and are committed to diversity, equity, and inclusion as an organization--in theory and in practice, and our culture reflects that value and commitment. We are committed to furthering issues like climate change, health care, and immigration from a progressive perspective, and we seek to engage the public in these areas as well as others. We also recognize the urgency of confronting institutional racism and inequity within our political system and strive to make positive changes within our system as a result.

This role will report to the Chief of Staff. 

This is a fully remote position with no location requirement. We encourage candidates from all locations within the United States to apply. 

FLSA Classification: Exempt

Remote Position: Yes

Union Position: No

Travel Requirements: 0-10%

End Date: 11/15/2026 

WHAT YOU’LL ACHIEVE:

• Tasks management, organization, and internal communication for priority interdepartmental projects 
• Setting meeting agendas, taking notes, tracking followup, and sending out recaps to improve internal communication. 
• Work with CoS to track departmental progress to goals and metrics 
• Maintaining and organizing contacts and external communication for Executive Director and Chief of Staff, excluding fundraising communications 
• Assisting with scheduling and administrative tasks for the executive team 
• Updating and maintaining systems and processes 
• Perform other duties as assigned

ABOUT YOU:

• Experience in a fast-paced nonprofit, advocacy, or campaign environment 
• 1-3 years of experience as an executive assistant, office, or project manager 
• Exceptional organization and time management skills 
• Experience with google workspace, asana, slack 
• Flexibility and a willingness to try new things 
• Ability to manage up 
• Excellent attention to detail 
• Clear communication skills 
• Ability to work remotely in a highly collaborative distributed environment
• Excellent team player able to work with virtual functional teams

BONUS POINTS FOR:

• Experience as a (remote) Executive Assistant or Office Manager 

SALARY INFORMATION:

The salary range for this position is $62,400 - $72,000. The final base salary will be determined by various factors, including individual qualifications and internal parity, which will be objectively assessed during the interview process. 

BENEFITS:

Our comprehensive benefits package plays an essential part in how we recognize you for your critical contribution toward our organization’s mission. 

Taking Care of Your Future: 

• Medical, dental and vision insurance: 100% coverage for you and for your dependents
• Short-term disability, long-term disability and life insurance
• 401(k) plan - we’ll match 100% up to 4% of your salary

Prioritizing Your Work/Life Balance:

• Generous PTO and leave policies 
• 19 paid organization-wide holidays

Setting You Up for Success:

• Up to $150 per month to use toward your cell phone and internet costs 
• $100 per month to use toward your personal health and wellness goals
• Flexible spending account for dependent care
• Professional development opportunities to help you achieve your best self

ABOUT NEXTGEN AMERICA:

NextGen America is the leading national organization for engaging young people through voter education, registration and mobilization. We invite 18-to-29 year olds — the largest and most diverse generation in American history — into our democracy to ensure our government works for them and to find new solutions to the dire challenges facing our society and the world. Since 2013, NextGen America has registered more than 1.5 million young voters and educated many millions more.