Operations & Recruiting Support Assistant

Position Summary
KeenLogic is seeking a highly organized and adaptable Operations & Recruiting Support Assistant to support day-to-day business operations, recruiting activities, contractor management, and internal administrative functions. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is eager to contribute across multiple areas of the business. The position will primarily support operations and recruiting efforts, while also assisting with proposal-related tasks as needed.

Desired Qualifications

2+ years of experience in recruiting, operations, administration, project coordination, or related fields.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office Suite, SharePoint, and collaboration tools.
Comfortable learning new technologies and business processes.
Strong customer service mindset and professional communication skills.
Ability to work independently while supporting multiple teams.

Key Responsibilities
Recruiting Support

Conduct initial candidate screening calls and pre-qualification interviews.
Review resumes and identify qualified candidates for open positions.
Coordinate candidate interviews and scheduling with clients and internal stakeholders.
Track candidate progress throughout the recruiting lifecycle.
Maintain recruiting trackers, candidate databases, and applicant records.
Collect references, certifications, portfolios, and other required candidate documentation.
Support candidate communications, follow-ups, and onboarding coordination.

Operations & Administrative Support

Review payroll submissions and assist with timesheet compliance tracking.
Maintain and update internal trackers, dashboards, reports, and operational documentation.
Ensure recruiting, onboarding, contractor, and proposal data is accurate, current, and properly maintained.
Organize and maintain SharePoint sites, file structures, and document repositories to ensure information is easily accessible and properly stored.
Perform data entry, auditing, and quality control reviews across internal systems and trackers.
Assist with creating, documenting, and improving internal processes, workflows, and standard operating procedures.
Identify opportunities to improve efficiency, organization, reporting, and team collaboration.
Support leadership with operational research, special projects, and process improvement initiatives.
Assist with developing new tools, templates, trackers, and reporting mechanisms to support business growth.
Ensure company records, employee documentation, and operational files are maintained in accordance with internal procedures.
Help create professional, organized, and scalable systems that improve visibility, consistency, and operational effectiveness across the organization.

Ideal Candidate

Highly organized and dependable.
Comfortable balancing recruiting, operations, and administrative responsibilities.
Proactive and willing to take initiative.
Strong attention to detail and follow-through.
Adaptable and comfortable shifting priorities as business needs change.
Interested in growing into recruiting, account management, operations, proposal management, or business development roles.

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