Event & Inventory Coordinator

Job Description:

Short Description:

Events and Promotions Coordinator
 
Contractor's hours will be 8 am – 4:30 pm. May be required to work some evenings & weekends to support event activations.

Complete Description:

Employment Type: Contract w2/1099/C2C

Duties:

• Prepare prize wheel inserts and activation materials.

• Draft and post website promotional event descriptions.

• Receive, prepare, and mount promotional signage.

• Prepare and distribute event kits and promotional materials.

• Maintain and reconcile inventory within the InFlow inventory system.

• Conduct physical inventory counts and report discrepancies.

• Label, organize, and photograph inventory storage.

• Return and secure unused inventory.

This is a full-time contractor position requiring five (5) days per week.

• On-Site (minimum 3 days per week): Inventory counts, warehouse organization, event kit preparation, and material handling.

• Remote (up to 2 days per week): Website postings, system data entry, and administrative documentation.

Deliverables:

• Timely website event postings.

• Completed activation materials prepared by required deadlines.

• Fullyreconciled inventory entries within the InFlow system.

• Monthly discrepancy reporting (if applicable).

Performance Standards:

The Contractor shall maintain compliance with inventory procedures, ensure timely preparation of event materials, and reconcile discrepancies within two (2) business days of identification.

Minimum Qualifications:

• High school diploma or equivalent.

• 2+ years of experience in administrative support, warehouse operations, event logistics, or related field.

• Basic proficiency in Microsoft Office.

• Strong written communication skills.

• Ability to lift up to forty (40) pounds.

Skills Matrix 

·       Experience in administrative support, warehouse operations, event logistics, or related field

·       Basic proficiency in Microsoft Office.

·       Strong written communication skills.

·       High school diploma or equivalent.