Project Support Administrator

BCA WORKS FOR YOU

BCA is a team of architects & interior designers, engineers, and industry professionals working across New York State on the projects communities rely on most - schools, hospitals, public spaces, and infrastructure. We have offices in Binghamton, Ithaca, Rochester, Saratoga Springs, Syracuse, Troy and Watertown, and we work as one firm across disciplines and geography.

We hire experienced people because we need what they bring. In return, you'll have real ownership of your work, colleagues who are approachable and generous with what they know, and a firm that's serious about where it's headed. We're a firm that's intentionally evolving, and the experienced people we hire are a part of how that happens. We're not the finished product - but that's part of the point. If you want to be part of building something, BCA is a place where that's actually true.

JOB SUMMARY: The Project Support Administrator supports both daily office operations and active project work across the team. This role assists project managers and staff by preparing, organizing, and tracking project-related documentation while also handling routine administrative tasks such as scheduling, communication, and front office coordination. This position plays a key role in keeping projects organized, on track, and running efficiently.

REPORTS TO: Senior Lead, Project Support Services & Senior Lead, Contract Administration & Project Support

SUPERVISES: N/A

ESSENTIAL FUNCTIONS:

• Perform a wide variety of administrative and project support tasks, including drafting, editing, formatting, and proofreading documents to ensure accuracy and consistency.
• Provide direct support to project teams by assisting with the preparation, submission, and tracking of project-related documentation.
• Draft, review, submit, distribute, and track construction-related paperwork, including contracts, sub-consulting agreements, payment applications, change orders, and other project documentation.
• Help maintain organized and up-to-date project files, ensuring accessibility and alignment with firm standards.
• Coordinate with project managers and internal teams to support deadlines, document flow, and overall project organization.
• Serve as a liaison to staff by supporting communication and administrative needs across departments.
• Perform general office support duties such as scanning, copying, filing, and document management to ensure smooth operations.
• Assist with scheduling meetings, coordinating calendars, and supporting internal and project-related meetings.
• Assist with welcoming visitors and manage front office responsibilities, including building access. 
• Support office operations by assisting with supply ordering and maintaining a well-functioning office environment.
• Accomplishes all other duties and tasks as appropriately assigned or requested by immediate supervisors.

EDUCATION & EXPERIENCE:

KNOWLEDGE, SKILLS & ABILITIES:

• Experience with Microsoft Office and Bluebeam or similar tools.
• Familiarity with architectural/engineering project management software (e.g., Newforma) is a plus.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to support project workflows by tracking information, maintaining documentation, and following through on tasks. 
• Strong attention to detail and accuracy in document preparation and review.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to work effectively with a variety of team members.
• Professional presence and ability to handle confidential information with discretion.
• Problem-solving mindset with the ability to identify needs and take initiative.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.