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JUNIOR ACCOUNTANT
DEPARTMENT: FINANCE
GENERAL DESCRIPTION
Work involves preparation of journal entries, support of Finance Management, extraction of data from accounting systems to support analysis, spread-sheeting and general accounting duties.
SUPERVISION RECEIVED
Works under the direction of the Director of Finance or his/her Designee.
SUPERVISION EXERCISED
None
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Prepares journal entries as directed for posting to various City funds and submits them to Assistant Finance Director (or designee) for approval prior to posting.
- Review and Reconcile Procurement-Card statement vs. receipts. Prepare journal entries for approval.
- Posts approved journal entries in the accounting system.
- Undertakes special Finance Department projects as may be assigned by the Director of Finance or the Assistant Director of Finance or his/her designee. Projects may include but are not limited to Preparation of reports from the accounting system, Creation of spreadsheets to analyze or report data, Research and analysis of historical spending, Vendor PO/Invoice Analysis.
- Maintains Journal Entry Log, Journal Entry Books, and other related Files.
- Ensures Accounts Payable files are kept orderly and complete.
- Provides support to ensure auditors receive requested documents in a timely manner.
- Maintains and ensures Accounts Payable files are kept orderly and complete.
- Provides support to ensure auditors receive requested documents in a timely manner.
NONESSENTIAL DUTIES
None.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of the principles and practices of general and municipal accounting.
- Knowledge of computer spreadsheet and accounting applications. (Munis and Excel preferred)
- Ability to perform a variety of accounting procedures,
- Ability to maintain orderly filing and record keeping systems.
- Ability to handle multiple tasks despite interruptions and changing priorities.
- Ability to communicate orally and in writing.
- Ability to establish and maintain effective working relationships with coworkers within and outside the Finance Department.
QUALIFICATIONS
A bachelor's degree in accounting from a recognized college or university, some work experience in a municipal setting is preferred.
SPECIAL REQUIREMENTS
None.
TOOLS AND EQUIPMENT USED
Computer, calculator, and standard office equipment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions. While performing the duties of this job the employee is frequently required to sit and talk and listen. The employee is occasionally required to walk and frequently use hands and fingers when operating computer and calculator and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required for this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is conducted in typical office working conditions with virtually no disagreeable features. The noise level in the work environment is generally quiet.
GENERAL GUIDELINES
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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