Assistant-Administrative/Human Resources

The Assistant - Administrative/ Human Resources provides high-level administrative and human resources support to hospital leadership, including the Chief Executive Officer (CEO), Chief Nursing Officer (CNO), and Senior HR Leader. This role requires exceptional organizational skills, advanced proficiency in Microsoft Office applications, and the ability to manage sensitive information with discretion. Serving as a key liaison between hospital administration and internal/external stakeholders, the coordinator ensures operational efficiency, strategic alignment, and effective communication across leadership priorities. 

Key Responsibilities  

• Coordinate office operations for hospital leadership, including scheduling, document management, and prioritization of administrative tasks. 
• Provide HR administrative support including personnel file maintenance, onboarding/offboarding coordination, and compliance tracking. 
• Compile and analyze HR data reports to support strategic planning and compensation discussions. 
• Draft and distribute HR communications, policy updates, and employee notices at both facility and system levels. 
• Support Joint Commission compliance and survey readiness in collaboration with the Senior HR Leader. 
• Prepare materials and coordinate logistics for leadership meetings, huddles, and coverage schedules (e.g., hospitalist, MSLC, ED, AOC, SLT). 
• Provide high-level administrative coordination for the CEO and CNO, including managing executive calendars, preparing briefing materials, and ensuring timely follow-up on strategic initiatives, meetings, and communications. 
• Serve as a central point of contact between the CEO/CNO and hospital departments, facilitating clear communication, tracking action items, and supporting alignment across leadership priorities and operational goals. 
• Process payroll-related tasks and ensure timely and accurate submissions. 
• Perform general office duties including supply ordering, lamination, and workspace organization. 
• Demonstrate advanced proficiency in Microsoft Excel, PowerPoint, Word, and Outlook to support reporting and communication needs. 
• Effectively interact and communicate with hospital leadership and employees across all levels to support administrative coordination and collaboration. 

Qualifications 

Minimum

High school diploma or equivalent 

Preferred 

Bachelor's degree in Business Administration, Human Resources, or a related field. 

At least 4 years of administrative experience with increasing responsibility; HR experience preferred. 
Strong organizational, communication, and follow-through skills. 
High level of proficiency in Microsoft Office and comfort with technology platforms.