Office Administrator

Job DetailsJob Location: 215 - Driftwood Hospitality Management II - North Palm Beach, FL 33408Position Type: Full TimeDriftwood Hospitality Management’s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services — all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel.   JOB SUMMARY The Office Administrator is the face of the corporate office and the first point of contact for employees, executives, vendors, and visitors. This role is critical in setting a professional, welcoming tone while ensuring the office operates smoothly and efficiently. The ideal candidate is organized, detail-oriented, and service-driven, with the ability to balance front desk responsibilities and administrative support in a fast-paced corporate environment. ESSENTIAL JOB FUNCTIONS   Front Desk & Office Presence Greet visitors, vendors, and employees in a professional and friendly manner Answer, screen, and direct incoming phone calls and general inquiries Maintain a clean, organized, and professional reception and common areas Manage visitor log and coordinate guest access with internal teams Administrative Support Provide day-to-day administrative support to corporate staff and leadership Schedule meetings, manage conference room calendars, and assist with meeting setup Handle incoming and outgoing mail, packages, and courier services Maintain organized filing systems and office documentation Office Operations & Supplies Monitor and replenish office supplies, kitchen, and break room inventory Place orders and coordinate with vendors to ensure timely delivery of supplies Maintain office equipment and coordinate repairs or service as needed Financial & Reporting Support Review and process employee expense reports for accuracy and compliance with company policies Assist with invoice tracking, coding, and coordination with accounting Maintain organized records related to office expenses and administrative budgets Coordination & Communication Assist with internal communications and announcements Coordinate company meetings, events, and team activities at the corporate office Act as a liaison between departments, vendors, and building management Additional Responsibilities Support onboarding logistics for new hires, including workspace setup and supply preparation Assist with special projects and administrative initiatives as assigned Identify and implement improvements to office processes and efficient Qualifications: 2+ years of administrative, receptionist, or office support experience in a corporate environment Strong communication and interpersonal skills with a professional demeanor Excellent organizational skills and attention to detail Ability to multitask and prioritize effectively Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems   Qualifications KNOWLEDGE, SKILLS & ABILITIES   Knowledge Office administration practices and procedures Basic expense reporting and invoice processing Customer service and professional office etiquette Office systems, equipment, and business communication tools Skills Strong communication and interpersonal skills Organization and time management Attention to detail Multitasking and prioritization Proficiency in Microsoft Office (Word, Excel, Outlook) Abilities Maintain a professional and welcoming presence Handle multiple tasks in a fast-paced environment Manage confidential information with discretion Adapt to changing priorities and support various teams Work independently and collaboratively Complete all duties as assigned   PHYSICAL DEMANDS   Ability to stand, walk and/or sit and continuously perform essential job functions for an eight-plus hour shift. Occasional twisting, bending, stooping, reaching, standing, walking, Frequent talking, hearing, seeing and smiling.   Benefits 401(k) Disability insurance Employee assistance program Health insurance Life insurance Paid time off Room Discounts Employee Food and Beverage Discounts EEO: Driftwood Hospitality Management is committed to a diverse and inclusive workplace. We are an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, pregnancy, genetic information, protected veteran status, or any other legally protected status.