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Benefits:
- Competitive salary
- Flexible schedule
- Free food & snacks
- Free uniforms
- Health insurance
- Paid time off
- Wellness resources
As a Promotional Order Logistics Coordinator, you are the bridge between a client’s vision and the physical product in their hands. You will manage the full lifecycle of promotional collateral from initial consultation and creative mock-ups to vendor sourcing, quality control, and final distribution. This role requires a unique blend of creative eye, meticulous project management, and "get-it-done" logistics grit.
Key Responsibilities
Key Responsibilities
Client Consultation & Account Management
- Act as the primary point of contact for all incoming promotional material requests (e.g., apparel, drinkware, tech gadgets, and custom builds).
- Consult with clients to understand their brand guidelines, event timelines, and budget constraints.
- Provide expert recommendations on product trends, material durability, and printing methods (screen printing, embroidery, sublimation, etc.).
Sourcing & Vendor Relations
- Navigate our network of partnered vendors to find the highest quality products at the most competitive price points.
- Negotiate lead times and pricing to ensure projects remain profitable and meet strict deadlines.
- Stay updated on industry trends to offer "outside-the-box" custom promo items that set our clients apart.
Design Mock-ups & Quoting
- Develop digital mock-ups (using internal tools such as Canva, Adobe Photoshop, Pacdora) to show clients how their logo/artwork will appear on the selected merchandise.
- Draft comprehensive quotes, ensuring all costs, including setup fees, shipping, and rush charges are clearly communicated and approved.
- Manage proofing cycles, obtaining final client sign-offs before moving to production.
Quality Assurance & Logistics
- Oversee the production pipeline, tracking orders to ensure vendors stay on schedule.
- Perform Quality Assurance (QA) checks on physical samples or incoming shipments to ensure color accuracy and print integrity.
- Coordinate shipping logistics, including domestic and international freight, white-glove delivery, or multi-location dropshipping.
Inventory & Warehouse Management
- Manage onsite inventory for recurring items (like uniforms or standard swag) to ensure stock levels never hit zero.
- Organize storage solutions for client-specific materials, ensuring items are labeled and easy to retrieve for sudden requests.
You aren't just ordering pens, you are protecting the brand's physical identity. Your ability to turn a vague request into a high-quality tangible product is what keeps our clients coming back.
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