Administrative Assistant Supervisor - Southport

Overview

The Youth Development Administrative Assistant provides administrative and clerical support to ensure the smooth daily operation of a child care center. This role assists with family communication, recordkeeping, and general office management while maintaining a welcoming and professional environment for children, families, and staff.

Schedule: Monday–Friday, 12:00 PM – 6:00 PM. Availability during these required hours is necessary for the position.

This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.

Responsibilities

• Assist in overall site operations, including opening and closing duties and emergency procedures in accordance with site and YMCA standards.
• Audit and maintain confidential child and family files to ensure compliance with district contracts, privacy regulations and YMCA standards, including the maintenance of attendance records in paper and electronic filing systems
• Manages with child registration confirmation, daily sign-in/sign-out procedures.
• Ensures professional and friendly communication with participants, families, school and YMCA staff, including prompt responses to phone or email inquiries.
• Coordinate communication with parents regarding events, policies and program updates, including delivering behavior/incident reports.
• Order and maintain inventory of office and classroom supplies.
• Assist the site supervisor with administrative processes and make recommendations to improve record keeping and best practices.
• Manage program reporting through district and YMCA systems.
• Perform general office duties such as filing, copying, scanning, and data entry.

Qualifications

• High school diploma or equivalent required; associate degree in business administration, early childhood education, or a related field preferred.
• Previous administrative or office experience; experience in a child care or educational setting is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and child care management software is an asset.
• Strong organizational, communication, and customer service skills.
• Ability to multitask and work independently in a fast-paced environment.
• High attention to detail and ability to maintain confidentiality.

Benefits

• Competitive compensation
• Comprehensive health benefits - Medical, Dental, Vision for full-time employees - 60% YMCA covered medical benefits for full-time employees and their families
• Retirement benefits – 10% employer contribution after completion of eligibility requirements
• Employee Assistance Program for all employees that is available to help employees overcome emotional, family, or other personal problems; offers guidance on financial and legal issues; improves health and wellness, and much more
• CPR/First Aid Certification provided by YMCA
• Use of YMCA of Superior California Fitness facilities, camps, and rental facilities
• Paid time off benefits for part-time and full-time employees upon completion of eligibility requirements
• Training and staff development for all employees

Posted Salary Range