Executive Assistant

Ciena Healthcare is looking for an Executive Assistant who coordinates all aspects of office management to ensure a smooth and productive operational system onsite at our Westerville corporate offices.

Join us with an attractive benefits offering:

• Competitive pay
• Medical, dental, and vision insurance
• 401K with matching funds
• Life Insurance
• Employee discounts
• Tuition Reimbursement
• Student Loan Reimbursement

Responsibilities:

• Telephone coverage, mail functions (regular mail, overnight and special services); postage meter; faxes, general office procedures.
• Provides administrative support to the CEO, the SVP of Operations, which includes organizing administrative documents, professional correspondence, calendar maintenance, meeting planning, and travel.
• Coordinates the corporate office special events
• Coordinates reconciliation of corporate AMEX Accounts.
• Responsible for ordering of all corporate business cards, letterhead, business envelopes, window envelopes, and corporate office name badges for new employees.
• Manages PTO system for Payroll.
• Prepares expense reports for CEO.
• Coordinates and disburses the Service Awards for the Corporate Office.
• Maintains Insurance Driver List for corporate and facilities.

Requirements:

• High school diploma required, and technical and/or college courses.
• 3-5 years’ experience supporting upper-level management
• Paralegal experience preferred
• Must have strong communication abilities, both written and verbal and an open and accessible interaction style
• Possess superior organizational and administrative skills, must be detail-oriented
• Experience with MS Word, Excel, PowerPoint & Outlook
• Calendar management and corporate/personal travel, meeting coordination
• Events planning skills

Ciena Healthcare

We are a national organization of skilled nursing, subacute, rehabilitative, and assisted living providers dedicated to achieving the highest standards of care in five states including Michigan, Ohio, Virginia, North Carolina, and Indiana.

We serve our residents with compassion, concern, and excellence, believing that every one of them is a unique person who deserves our best each day that we care for them. Join us, if you have a passion for improving the lives of those around you and working with others who feel the same way.

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