Description

The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Duties and Responsibilities:

Oversee day-to-day administrative operations to ensure effective office functionality
Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)
Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained
Implement best practices that promote a professional, welcoming, and efficient office environment
Manage local giving-back budget and coordinate related activities
Support and model Westwood's core values and contribute to a positive office culture
Coordinate and present at monthly local town hall meetings
Manage activities, performance, and training of the local Administrative Assistant, if applicable
Ensure front desk coverage during business hours
Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions
Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager
Collaborate with local leadership to coordinate internal meetings and client meetings
Plan and coordinate office events and employee engagement activities
Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system
Coordinate with IT to facilitate local service and support needs
Run office errands as needed
Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities
Ensure office representation within Westwood's Safety Group
Monitor office space utilization and seating needs in partnership with division leadership
Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager

Requirements

Required Experience & Skills

Strong written and verbal communication skills
Demonstrated ability to exercise sound judgment and resolve issues independently
Ability to multitask, work under pressure, and meet deadlines
Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision
Proven discretion in handling confidential and sensitive information
Adaptability to changing work environments and priorities
Proficiency with Microsoft Office Suite

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