Director of Facilities

Job DetailsJob Location: Wheeling University - Wheeling, WV 26003Position Type: Full Time EmploymentJob Category: EducationAt Wheeling University, you’ll find more than just a workplace — you’ll join a mission-driven community that lives by values of leadership, service, faith, integrity, and excellence. As an employee, you’ll be part of a university that is committed to integrating learning, research, and outreach within its Catholic tradition, seeking to develop not only competent professionals, and also socially responsible citizens. Wheeling promotes close student-faculty connections and encourages all members to grow both intellectually and ethically, to serve with compassion among diverse communities, and to lead by example. In such an environment, your work will matter — your contributions help sustain a culture where academic rigor, moral purpose, and service to others are more deals --they are daily actions and practices. Wheeling University seeks qualified applicants for Director of Facilities to oversee facility and plant operations for a 24/7 operation including: architectural design, construction, and renovation projects; work order, preventative maintenance, and daily work; manage supervisors, trades, groundskeepers, and housekeepers. Successful candidates must be committed to the academic success of the students and be able to support and promote the University's Mission. Responsibilities Provide leadership and oversight of Physical Plant Operations, including buildings, grounds, housekeeping, mail services, transportation, and related campus services. Manage personnel assigned to Physical Plant, including interviewing, hiring, training, supervising, evaluating, mentoring, recognizing, and disciplining employees; assign and direct work; address employee concerns; and resolve operational issues to support University goals and objectives. Oversee the University's facilities work-order and preventive maintenance systems; establish preventive maintenance schedules, daily repair priorities, staffing requirements, and procedures to ensure timely and effective maintenance of campus facilities and equipment. Develop and manage the Facilities operating budget; monitor capital expense and construction/renovation budgets; review and approve employee time records, purchase requests, and contractor invoices. Develop and implement programs to monitor, maintain, and improve University-wide infrastructure, including building integrity, grounds and landscaping, lighting, walkways and roadways, and other campus infrastructure. Maintain current records, drawings, prints, schematics, and specifications for University facilities. Plan, coordinate, and oversee architects, engineers, contractors, and project managers for facility design, renovation, construction, maintenance, and energy management projects, including: Review architectural and engineering plans and specifications. Develop contract specifications and requests for proposals/bids for construction, renovation, maintenance, and capital projects. Solicit, evaluate, and coordinate contractors and vendors in accordance with University policies and procedures. Oversee the day-to-day work of contractors and project managers/supervisors during construction and renovation projects. Conduct project inspections and walkthroughs and coordinate completion and University acceptance of projects. Coordinate with local, county, and state officials regarding permits, inspections, certificates, and other regulatory requirements. Work with regulatory and oversight agencies to ensure the physical safety and well-being of the campus. Ensure facilities operations comply with applicable federal, state, and local laws, regulations, building codes, safety standards, and University policies. Maintain policies and procedures within assigned compliance areas and inventories; review and update policies annually and as regulations or requirements change; ensure required documentation is maintained and mandated requirements are met. Ensure assigned personnel receive appropriate training and maintain the qualifications necessary to perform their assigned responsibilities safely and effectively. Perform other duties as assigned by the President. Qualifications High school diploma or equivalent required. Associate or bachelor's degree in facilities management, engineering, construction management, business administration, or a related field preferred. A combination of education, training, and progressively responsible experience in facilities management, maintenance, building operations, construction, or a related field may be considered in lieu of a degree. Five to seven years of progressively responsible experience in facilities maintenance, facilities management, building operations, construction, or a related field, with demonstrated experience in a leadership or supervisory capacity. Experience managing maintenance personnel, contractors, vendors, and/or construction projects. Experience developing and managing operating budgets, capital projects, purchasing, and vendor contracts. Experience developing and implementing preventive maintenance programs and work-order management processes. Experience with building systems, including HVAC, electrical, plumbing, mechanical, structural, and general building maintenance. Experience working in a campus, commercial, healthcare, industrial, governmental, or similarly complex facilities environment preferred. Demonstrated knowledge of applicable federal, state, and local building, safety, environmental, and regulatory requirements. Ability to evaluate the condition and operational needs of construction, plumbing, electrical, mechanical, HVAC, and other building systems and recommend appropriate maintenance, repair, or replacement. Ability to interpret, review, and modify architectural drawings, construction documents, prints, schematics, and technical specifications. Ability to coordinate multiple projects, contractors, vendors, and operational priorities simultaneously. Strong organizational, project management, problem-solving, decision-making, and communication skills. Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions; ability to interpret a variety of technical instructions, including those presented in mathematical, diagrammatic, or written form. Ability to perform basic mathematical calculations, including working with whole numbers, fractions, decimals, rates, ratios, and percentages, and to interpret graphs and other data. Proficiency with Microsoft Office, email, and web-based applications, with the ability to learn and effectively use University-specific systems and software. Experience with CAD/CAM or related facilities/design software preferred. Ability to establish effective working relationships with University administrators, faculty, staff, students, contractors, vendors, regulatory agencies, and members of the community. Ability to respond to facilities emergencies and work extended hours, evenings, weekends, and University holidays as operational needs require. Valid driver's license required. Must possess or be able to obtain any licenses, permits, certifications, or other credentials required by federal, state, or local regulations applicable to assigned responsibilities. Relevant professional certifications, trade licenses, or credentials in facilities management, HVAC, electrical, plumbing, construction, safety, or related areas are preferred but not required unless mandated by applicable law or regulation. EEO Statement: Wheeling University is an Equal Opportunity Employer. We are committed to creating and sustaining a diverse, inclusive, and welcoming community for all faculty, staff, and students. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. We value the unique contributions that individuals bring to our campus and believe that diversity of perspectives enriches our academic and work environment.