Schedule: Monday-Friday 8 a.m. - 5 p.m.

POSITION SUMMARY

The position serves as member of the UKSM-W Medical Practice Association HIV Program and Midtown clinic staff. The primary function of this position is processing invoices from outpatient appointments, procedures, and ancillary services for patients with HIV needing assistance outside the IM Clinic. Types of outside services include but are not limited to specialty medical care, mental health, eye exams, medical transportation, etc.)

ESSENTIAL FUNCTIONS

Enters all incoming invoices in tracking system
Identifies funding sources for billed procedures and validates that grant funds are the payer of last resort
Organizes and works with detailed medical records, using a computer to enter, access, search, and retrieve data to support payment of invoices received from external partners
Reviews invoices to ensure accuracy and completeness of information (e.g., referral, fee schedule, department, and expense codes) for payment in accordance with grant expense protocols and internal policy and procedures within specified timeframes
Contacts vendors or patients to obtain missing information and/or returns for additional information
Scans documents into appropriate recordkeeping systems including, patient EHR record, state database and/or accounting system
Assists with identifying new specialty medical providers for recruitment throughout the state and in accordance with MOU process
Attends HIV Program team meetings and participates in clinic process improvement activities and staff meetings to ensure efficient operations
Reliable attendance and punctuality
Performs other duties as assigned

POSITION QUALIFICATIONS

Certificates & Licenses: N/A

Education: High School Graduate or General Education Degree (GED) required

Undergrad degree in accounting, finance or related field preferred

Experience:

1-year minimum accounts payable experience required
Proficient in using Microsoft Office. Experience with Sage Intact preferred.
EHR experience preferred (we use eClinicalWorks)
Medical office experience preferred
Experience with medical billing and CPT codes preferred

KNOWLEDGE, SKILLS & ABILITIES

Knowledge

Knowledge of accounts payable best practices
Knowledge of budgets and general ledger principles
Knowledge of medical terminology, coding, and medical documentation principles
Knowledge of federal, state and payer regulations and requirements related to medical and dental insurance claims
Knowledge of patient confidentiality (HIPAA) and emergency operations.
Knowledge of grant guidelines for required and/or allowable services (willing to train)

Skills:

Data entry
10 key
Effective communication, written and verbal
Time management, organization, and prioritization of tasks
Strong attention to detail
Utilizing computerized systems to gather data, analyze results, and make recommendations
Building interpersonal relationships, customer service, and professionalism

Abilities:

Ability to sort and file materials correctly by alphabetic or numeric systems
Ability to work with a diverse population
Ability to work well as a team and independently
Ability to handle multiple priorities and meet deadlines
Ability to solve problems and make decisions related to duties
Ability to communicate effectively with patients, coworkers, residents, physicians, and external partners
Ability to collaborate with leadership to improve clinical care and operations
Ability to wear Personal Protective Equipment (PPE) (masks and closed toe shoes)
Ability to be prompt and present during scheduled work hours

Competencies:

Performance evaluations are based on the individual’s accuracy, accountability, adaptability, communications (oral and written), customer service, attention to detail, initiative, integrity, interpersonal skills, judgement, organization, problem solving, and time management.

WORK ENVIRONMENT

In-person
Outpatient clinic
Patient-centered
Teaching environment

Learn more about this Employer on their Career Site

Grant Invoice Processor