Administrative Assistant - Human Resources - Wickenburg

Job DetailsJob Location: MBH La Siesta Office - Wickenburg, AZ 85390Position Type: Full TimeJob Shift: Regular 8:00 am to 5:00 pmJob Category: Health CareThis is where you change your story At Meadows Behavioral Health, we understand that new directions to career advancement and improvement can be scary, but we are excited to offer you a possible new, rewarding chapter with us! Come join us in transforming lives! Who are we? Meadows Behavioral Health is a leader in the behavioral health industry.  We offer a range of specialized programs, including residential, outpatient, and virtual treatment.  We provide care for drug and alcohol addiction, trauma, sexual addiction, behavioral health conditions, and co-occurring disorders.  We offer state-of-the-art care including neurofeedback and other services. Our evidence-based approach is rooted in decades of clinical experience, with more than 45 years in the field.  Our approach is different and success stories from our patients are the proof. Who are you? Are you compassionate, innovative, and have a passion to make an impact? Are you looking to get your foot in the door with a company that will believe in your abilities and train you to advance? 75% of our current top-level executive staff are organic internal promotions from within. We might be a perfect fit for you! Position Summary: Maintain schedules and appointments for designated Senior Leadership. Working with HR Team to facilitate New Employee Orientation, which includes individual sessions as needed, all documentation, employee follow-up, and background checks.  Managing employee records Essential Job Functions: Facilitating New Employee Orientation and the onboarding process to include initiating and tracking various screenings based on role. Coordinating start dates and keeping in communication with all interested parties. Ensure all information for new hires, documentation for Contractors and Practicums are completed within required guidelines for compliance purposes and entered accurately into the HRIS. Provide candidate information regarding orientation once a potential new hire has cleared all screenings and a start date is established Send required notifications via Teams to those candidates not attending on-site. Include hiring managers and designated staff. Confirm receipt of invite with candidates via phone and Heymarket on same day. Via email, provide all Teams invited candidates all required documentation for their first day. Copy hiring manager and/or designee on email. Will manage executive leaderships calendar, meetings, travel arrangements for CEO, CFO and President.  Ensuring efficient scheduling and communication.  Handles confidential information with discretion and maintain a high level of professionalism in all interactions Call all candidates scheduled to attend in person to confirm attendance.  Confirm orientation date and address for site of where orientation is to be conducted Ensure accurate setting up of all new employees in HRIS to include, but not limited to labor allocations, DOL status, benefits eligibility, HER access, IT, tax (federal and state) profile and workers compensation insurance coding Assist with HR projects, employee events and engagement activities. Confirm with all candidates the required documents to be provided on orientation day. QualificationsEducation and Experience: High school diploma required. Bachelor's degree preferred. 2+ years' experience in an administrative role required 2+ years' experience working with C-Suite required Human Resources experience preferred Previous experience working in a healthcare setting preferred Proficiency with HRIS systems, MS Office, Excel and PowerPoint Strong critical thinking skills Excellent verbal and written communication and presentation skills required. We are a Drug Free Company. All positions are designated as Safety Sensitive positions and in light of our company mission, the Company does not employ medical marijuana cardholders. Following an offer of employment, and prior to reporting to work, all applicants will be required to submit to and pass a substance abuse screen. Meadows Behavioral Health is an equal opportunity employer committed to diversity and inclusion in the workplace. Qualified candidates will receive consideration without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status or any other factor protected by applicable federal, state or local laws. Meadows Behavioral Health provides reasonable accommodations to individuals with disabilities and if you need reasonable accommodation during any time of the employment process, please reach out to hr@meadowsbh.com.