Purchasing Coordinator

Summary

The Purchasing Coordinator supports efficient warehouse and procurement operations by receiving, inspecting, storing, issuing, and delivering materials, supplies, and equipment. This position maintains accurate inventory records, coordinates with vendors, supports shipping and logistics activities, and ensures warehouse operations are conducted safely, efficiently, and in alignment with organizational policies and values.

Essential Duties and Responsibilities (May include but are not limited to the following. Other duties may be assigned).

• Foster a collaborative, respectful, and safety-focused work environment that aligns with organizational mission, values, and management objectives.
• Receive and inspect incoming shipments; verify contents against purchase orders and packing slips; identify, document, and resolve discrepancies or damage.
• Maintain accurate physical inventory through labeling, tracking, inspection, and documentation of asset location and condition.
• Produce quarterly inventory reports that validate material location, reconcile quantities, and confirm accuracy for materials maintained internally and by contractors.
• Process and fulfill authorized departmental requisitions; distribute and deliver materials and equipment to designated locations.
• Communicate with vendors regarding backorders, shipping discrepancies, damaged goods, returns, and order expediting.
• Order, receive, stock, assemble (when required), and distribute a wide variety of supplies, equipment, and materials.
• Maintain accurate computerized and manual records related to purchasing, receiving, inventory control, and storage.
• Package, document, and prepare materials for shipment via common carriers (e.g., UPS, FedEx).
• Operate warehouse and office equipment including forklifts, pallet jacks, vehicles, hand and power tools, and computer systems.
• Assist with surplus property handling, transportation support, departmental relocations, building projects, and maintenance of pooled vehicles.
• Perform other duties and support special projects as assigned.

Qualifications

• High school diploma or GED required.
• Prior warehouse, inventory, or purchasing experience preferred but not required.

Knowledge of:

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to communicate with vendors and/or employees.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to calculate figures and amounts such as discounts, proportions percentages, area, circumference, and volume.

Computer Operations: Proficient personal computer skills including electronic mail, Internet, record keeping, routine database activity, word processing, spreadsheet, graphics etc.

Ability to:

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Planning/Organization: Handles multiple tasks simultaneously and work under pressure of deadlines.

Certificates/Licenses

Must have and maintain possession of a valid driver’s license. 

Must have the ability to obtain (within 30 days of start date) and maintain forklift safety certification.

Education and/or Experience

Education: High School diploma or General Educational Development (GED) certificate.  Knowledge of warehouse principles and practices is desirable but not required.

Experience: One to three months’ related experience and/or training preferred.

Physical/Environmental Demands

Physical Activity Level

• Stand: Over 2/3rds of the time.
• Walk: Over 2/3rds of the time.
  
• Sit: 1/3rd to 2/3rds of the time.
  
• Use of hands to handle or feel: Over 2/3rds of the time.
• Reach with hands and arms: Over 2/3rds of the time.
• Climb or balance: 1/3rd to 2/3rds of the time.
• Stoop, kneel, crouch or crawl: Over 2/3rds of the time.
• Talk or hear: Over 2/3rds of the time.
• Taste and smell: Under 1/3rd of the time.
• Ability to lift and/or carry up to 10 pounds: Over 2/3rds of the time.
• Ability to lift and/or carry up to 25 pounds: Over 2/3rds of the time.
• Ability to lift and/or carry up to 50 pounds: 1/3rd to 2/3rds of the time.
• Ability to lift and/or carry up to 100 pounds: Under 1/3rd of the time.
• Ability to lift more than 100 pounds: Under 1/3rd of the time.

Work Environment

• Work near moving mechanical parts: Over 2/3rds of the time.
• Lifting or carrying items: Over 2/3rds of the time.
• Work in high, precarious places:
  Under 1/3rd of the time.
• Fumes or airborne particles: Under 1/3rd of the time.
• Toxic or caustic chemicals: Under 1/3rd of the time.
• Outdoor weather conditions: Over 2/3rds of the time.
  

Working Conditions

Outdoor and indoor shop environment with adequate ventilation.

• Noise: Moderate noise levels (i.e.: business office with computers and printers, light traffic, delivery trucks and forklifts).
• Physical Activity Level: Moderate physical activity performing somewhat strenuous daily activities of a primarily product/technical nature.
• Manual Dexterity: Manual dexterity sufficient to reach/handle items, work with the fingers, and perceive attributes of objects and material.

Vision: (Any or all will be required to perform the functions of this position).

• Close Vision: Clear vision at 20 inches or less
• Distance Vision: Clear vision at 20 feet or more.
• Color Vision: Ability to identify and distinguish colors.
• Depth Perception: Three-dimensional vision, ability to judge distances and spatial relationships.
• Peripheral Vision: Ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point.
• Adjust Focus: Ability to adjust the eye to bring an object into sharp focus.

Contacts

• Interact with all departments and work with vendors.

Work Schedule/Hours

• Regular (40 hours per week), subject to company policies. It is also possible that this job will be required to work fewer or more hours during any given week.

Travel

Minimal overnight travel (up to 10%) by land and/or air.