Description

The District Office Administrator supports daily district operations by managing purchase orders, invoicing, and time and attendance processes. This role works closely with field personnel, operations, and corporate teams to ensure accurate and timely administrative support in a fast-paced oil & gas service environment.

Key Responsibilities

Create, track, and manage purchase orders (POs)
Prepare and submit customer invoices with supporting documentation
Review and process employee time and attendance for payroll accuracy
Coordinate with field and operations teams to ensure timely and accurate job documentation
Maintain organized records of invoices, POs, and payroll-related data
Assist with expense tracking and general administrative support
Communicate with corporate departments to resolve discrepancies or issues
Ensure compliance with company policies and procedures

Requirements

Qualifications

2+ years of administrative experience (oil & gas or field operations preferred)
Experience with invoicing, purchase orders, and timekeeping/payroll systems
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Proficient in Microsoft Office and data entry systems
Strong communication skills and ability to work with field personnel

Physical Requirements

Primarily office-based with occasional interaction in field/shop environments; requires sitting, computer work, and light lifting.

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