Payables Coordinator

Description

The Accounts Payable coordinator will manage and review vendor accounts on a regular basis. This position is responsible for various accounts payable duties including: invoice vouchering, receiving document matching to purchase orders, payment terms and discount recording, resolving any past due or delinquent account balances. This position will work closely with Managers and Admin Assistants at the plants to maintain accurate vendor records for goods received, goods returned and cost/price adjustments, assist with purchase order processing when needed.

Education and Experience

• Associates Degree minimum or equivalent level of experience preferred

• 2-5 years previous payable, office or administrative experience, preferably in a large manufacturing setting

• Resources and tools for establishing customer accounts

o Experience with high volume invoices and accounts

o Experience with large quantities of vendor accounts of all sizes

o Experience handling documents for all types of purchases from raw material, utilities, services, employee payments

Summary of essential job functions

Key responsibilities include but are not limited to:

• Maintaining accurate and current vendor account information

• Matching of all purchase order and receiving documents

• Establishing account adjustments based on discount, invoice errors, general account cleanup issues by customer

• Maintaining established procedures and etiquette when dealing with past due and delinquent accounts

• Communicating effectively with vendors to assist with payment as needed

• Communicating with the accounting and financial team to resolve problems and issues as they occur

• Maintaining current transactions

• Communicating with Admin Assts and Plant Managers as needed to ensure purchasing information is accurate

• Answering and resolving questions for the month end balancing for recorded data and any related adjustments

Minimum Requirements

• Must be proficient with Microsoft Office applications including; Word, Excel, Power Point and Outlook

• Ability to multitask and stay focused in a fast paced work environment

• Ability to learn and use company specific ERP software, as well as various other company / manufacturing computer systems

• High volume data entry, time management, organization, filing and people skills are required

• Ability to occasionally move / lift smaller items weighing up to 25 lbs.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.