Corporate Paralegal

Onto Innovation is a leader in process control, combining global scale with an expanded portfolio of leading-edge technologies that include: 3D metrology spanning the chip from nanometer-scale transistors to micron-level die-interconnects; macro defect inspection of wafers and packages; metal interconnect composition; factory analytics; and lithography for advanced semiconductor packaging. Our breadth of offerings across the entire semiconductor value chain helps our customers solve their most difficult yield, device performance, quality, and reliability issues. Onto Innovation strives to optimize customers’ critical path of progress by making them smarter, faster and more efficient.

Job Summary & Responsibilities

Position Summary

The Corporate Paralegal will support the legal department with a wide range of corporate, governance, transactional, and compliance matters. This role is responsible for subsidiary management, maintaining corporate records, assisting with supporting the company’s board of directors, assisting with M&A transactions, and providing substantive legal and administrative support to attorneys. The ideal candidate is detail‑oriented, highly organized, and able to manage multiple deadlines.

Key Responsibilities

Corporate Governance & Entity Management

• Maintain domestic and international subsidiary records, including formation documents, bylaws, operating agreements, and organizational charts.
• Manage annual filings, qualifications, withdrawals, and other corporate compliance matters.
• Prepare drafts of board and shareholder resolutions, written consents, and meeting materials.
• Support corporate secretary function, including minute book maintenance.

Compliance & Operational Support

• Assist with preparation, drafting, and proofreading of Forms 10‑K, 10‑Q, and 8‑K
• Coordinate gathering of financial, legal, operational, and narrative inputs from cross‑functional teams for quarterly and annual reports.
• Help prepare proxy statements, including director and officer questionnaires, shareholder proposal tracking, and data coordination.
• Support Section 16 reporting, including preparing and reviewing Forms 3, 4, and 5.
• Manage the internal compliance training calendar.
• Support internal policies, audits, and process‑improvement initiatives.

Transactional Support (M&A)

• Support attorneys on mergers, acquisitions, divestitures, and other strategic transactions.
• Assist with due diligence review, including organizing data rooms, summarizing findings, and tracking document requests.
• Prepare signature packets, manage closing checklists, and coordinate execution and completion of closing deliverables.
• Assist with post‑closing integration and document management.

General Legal Department Support

• Serve as notary for company documents.
• Assist with various legal team projects.
• Serve as a point of contact for internal stakeholders seeking legal department guidance.

Qualifications

Required

• Bachelor’s degree or equivalent experience.
• 4–6 years of corporate paralegal experience, with at least 2+ years supporting Exchange Act filings or public company governance.
• Strong understanding of corporate governance, commercial contracts, and transactional processes.
• Excellent organizational skills, attention to detail, and ability to handle multiple priorities.
• Proficiency with Microsoft 365; experience with contract management systems a plus.

Preferred

• Paralegal certification (e.g., NALA, NFPA, ABA‑approved program).
• Notary certification.
• Experience supporting proxy statements and/or Section 16 reporting.
• Knowledge of entity and board management platforms (e.g., CSC, Diligent).

Skills & Competencies

• Strong written and verbal communication skills.
• High level of professionalism and ability to handle confidential information.
• Problem‑solver with a process‑improvement mindset.
• Team‑oriented with strong interpersonal skills.
• Ability to work independently with minimal supervision.

Why Join Onto Innovation?

At Onto Innovation, we believe your work should matter—and so should your well-being. That’s why we offer competitive salaries and a comprehensive benefits package designed to support you and your family. From health, dental, and vision coverage to life and disability insurance, PTO, and a 401(k) with employer match, we’ve got you covered. You’ll also enjoy access to our Employee Stock Purchase Program (ESPP), wellness initiatives, and cutting-edge tools—all within a collaborative, inclusive culture where your contributions are valued and recognized.

Compensation & Growth

• Base Salary Range:

• Additional Rewards: Annual bonus opportunities and potential long-term incentives tied to both company and individual success.

Empowering Every Voice to Shape the Future:

Onto Innovation is committed to creating a workplace where every qualified candidate has an equal opportunity to succeed. We evaluate applicants based on skills, experience, and potential - without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. We believe diversity of thought and background drives innovation and strengthens our team.

Important Note on Export Compliance

For certain positions requiring access to technical data, U.S. export licensing review may be necessary for applicants who are not U.S. Citizens, Permanent Residents, or other protected persons under 8 U.S.C. 1324b(a)(3).