Full-Time Administrative Assistant

Full-Time Administrative Assistant -Spring Arbor of Wilmington

TheAdministrative Assistant performs receptionist and diverse business office duties that are technical and detailed. In performing these duties, the Administrative Assistant is the first point of contact for anyone coming to the Community.

Areas of Responsibility

• Operate community telephone and paging systems efficiently and transmit calls and messages promptly and accurately
• Greet and direct visitors in a professional, friendly and hospitable manner
• Ensure residents and guests sign in and out of the house
• Answer inquiries according to established procedures relative to HIPAA guidelines
• Handle inquires in a positive manner and obtain necessary information for follow-up
• Notify the Supervisor In Charge (SIC) of bell calls in a timely manner
• Assist in ordering, receiving, stocking, and distributing office supplies
• Enter requests for transportation to medical appointments in transportation schedule
• Process invoices accurately and on time using Yardi Software
• Assist with organizing resident and employee files
• Responsible with setting up and updating the lobby television with community information, announcements, activities and other relevant content
• Assist managers with expense reimbursements by collecting, organizing, and submitting American Express receipts and supporting documentation
• Must be comfortable using computers and various office software and systems.
• Process incoming and outgoing mail and operate postage equipment.
• Provide general administrative support to department managers and leadership as needed.
• Provide tours of the community to prospective residents and families, highlighting amenities, services, and community features in a welcoming and professional manner

Required Qualifications

• Must be a minimum of 18 years of age.
• Minimum one (1) year experience as receptionist in a professional business environment.  
• Must have working knowledge of appropriate Microsoft Office programs. 
• Must have working knowledge of office equipment such as copy machine, calculator, and multi-line telephone system.  
• Must have positive Criminal Background Screening. 
• The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

Preferred Qualifications

• Pay attention to detail, be organized, and be able to multi-task.
• Must have demonstrated teamwork skills.

Benefit:

• Competitive pay
• Medical, Vision & Dental Coverage
• Supplemental Insurance such as short-term, long-term disability and life insurance
• Birthday Celebration – Paid Day Off
• 401(k) Retirement with immediate vesting!
• Education Investment Program 
• Same Day Pay

Allegro Living, LLC serves as the parent company of Allegro Management Company and Spring Arbor Management Company, uniting decades of senior living expertise under one trusted name. Formed through the 2025 merger of two well-established brands, Allegro Living is building a premier senior living platform defined by inspired lifestyles, compassionate care, and meaningful regional reach. The only thing we're missing is YOU!

Equal Employment Opportunity & Non-Discrimination

Allegro Living provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.