Executive Assistant - Full Time

Department

Worker Sub Type

Work Shift

Pay Grade

Job Description

Executive Assistant provides high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives. Executive Assistant keeps the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items. Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service. They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. Executive Assistants also train other administrative staff on company policies and best practices.

An executive assistant within Valley Health System Corporate offices reports directly into the executive/s with a dotted line into the Director, Office of the CEO and Governance for orientation/onboarding, office coordination, and procedural matters.

Education
High School Diploma required

Associate Degree preferred

Experience
Minimum 3 - 5 years of experience supporting administration at the executive level required

Qualifications
Knowledge of administrative services

Strong organizational and interpersonal skills

Ability to determine appropriate course of action in more complex situations

Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude

Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work

Ability to maintain confidentiality of all medical, financial, and other information

Ability to complete work assignments accurately and in a timely manner

Ability to communicate effectively, both orally and in writing

Ability to handle difficult situations involving customers, physicians, or others in a professional manner

Demonstrated experience working with multiple technology systems including document management systems, Microsoft products (e.g., Excel, PowerPoint) video conferencing system, etc.

FLSA Classification
Non-exempt

Physical Demands
6 A Customer Service

Benefits

At Valley Health, we believe everyone is a caregiver, and our goal is to create an environment where our caregivers thrive physically, financially, and emotionally. In addition to a competitive salary, our most popular benefits for full-time employees include:

• A Zero-Deductible Health Plan
• Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• A Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program

Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development. In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.

To see the full scale of what we offer, visit valleyhealthbenefits.com.