Job Purpose & Position Overview

With limited supervision of the Finance and Accounting manager, the Finance Accounting Specialist is responsible for all accounting cycle and financial reporting tasks. The Project Accountant plays an essential role in managing the financial and accounting aspects of WCHS. This position involves ensuring compliance with financial regulations and guidelines of our funds, maintaining accurate financial records, and preparing financial reports for both internal and external stakeholders. By closely monitoring expenditures and budget allocations, the accounting specialist helps to ensure that funds are used effectively. This role requires a meticulous approach to financial management, as well as a thorough understanding of the specific requirements and conditions of accounting, to support WCHS’ goals and maintain the trust of or all customers, internal and external.

The functions listed below describe the primary duties but does not restrict the organization’s ability to assign, reassign or eliminate functions, duties and responsibilities of this position at any time.

Specific Job Duties/Responsibilities:

Demonstrate WCHS’s core mission, vision, and values.
Prepare departmental budgets with minimal supervision.
Ensure budgets are correctly translated into the general ledger and all fund types, departments, and object codes align with the budget developed and submitted
Support WCHS management team to ensure that expenses are captured appropriately and recorded accurately, timely and compliantly in financial system.
Complete draw down requests and record appropriately in the financial management system
Monitor actual to budget to ensure that funds are effectively managed. Monitor expenditures and review for accuracy, allowability, and compliance with WCHS and funder requirements
Reconcile accounts, identifying discrepancies, and make necessary adjustments to maintain accurate financial records.
Implement and maintain internal controls and procedures to ensure compliance with GAAP and applicable laws and regulations.
Prepare AR aging reports for grant receivables. Proactively follow up on outstanding invoices. Monitor aging and follow up as appropriate.
Maintain a report monitoring grant advancement balances and spend-down progress and report findings to management on a regular basis
Review and approve all purchase requisitions and bills/expenditures pertaining to grants, ensuring compliance with rules and regulations.
Serve as financial contact during audits as needed.
Ensure accurate year-end schedules such as SEFA and other data requested by auditors

Minimum Qualifications:

Bachelor’s degree in Ffinance, Accounting, Business, or related field from an accredited college or university
Four (4) years of progressive, related work experience in non-profit or government accounting.

Required Skills:

Proficient in Microsoft Office programs, including Word, Excel, PowerPoint and Outlook.
Ability to work in a highly collaborative, transparent work environment in which providing and receiving feedback is common practice.
Outstanding interpersonal skills; comfortable in an external facing role; creative and innovative.
Excellent and compelling verbal and written communication skills; high attention to detail and follow-up, and excellent organizational skills.
Meticulous project management skills and ability to plan, prioritize, and organize a diversified workload and meet deadlines. Ability to work independently and set priorities, act effectively and efficiently under pressure. Solve problems and exhibit strong organizational skills.
Ability to receive, prioritize, and follow-up with requests from various stakeholders. Manage and organize multiple projects simultaneously.
Keen analytical skills.
An exceptional work ethic and track record of personal initiative; collegial and collaborative.

Physical Requirements:  

Normal to light office work which includes the ability to lift up to 10 lbs. 
Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, and various office equipment. 
While performing daily duties, the employee is regularly required to talk and hear.

Cognitive Requirements: 

Reading, writing, and good with numbers
Above average social interaction skills 
Reasoning and analytic skills 
Works with minimal supervision

Language Requirements:  

Possess the ability to read, write, and speak the English language fluently. 
Ability to professionally and effectively express oneself verbally and in writing.

Certificates, Licenses & Registrations:

All applicants will comply with 45 CFR 1301, Subpart D, Section 1301.31, C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and to comply with PL 101-630 and PL 101-637 regarding criminal records check.

WCHS is an equal opportunity employer.

All applicants must comply with 45 CFR 1301, Subpart D, Section 1301.31 C and D, which require all prospective employees to sign a declaration prior to employment regarding all arrests and convictions of child abuse or violent felonies and comply with PL 101-630 and PL 101-637 regarding criminal records check. As provided by Federal Law, all qualified Native American and Veteran applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, gender, gender orientation/identity, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits. WCHS participates in E-Verify.

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