Facilities Purchasing Administration Coordinator

Merchants Bank, Winona, has an opening for a Facilities Purchasing Administration Coordinator.

This role is responsible for coordinating key facilities administration and purchasing for the organization.  Purchasing is decentralized for many needed items, but this role will serve as the liaison between branches and departments and the vendors.  Will own the set-up of the purchasing systems and approval processes and facilitate any purchases needed outside of the decentralized role.  Will also administer all facility needs for branches related to internal and external caretaking of the facilities.  Coordinate activities with vendors to ensure all work is done as expected.  Will support the Facilities Manager in communicating needs of the branches for any major facility needs.

Experience in purchasing, vendor management and/or facilities administration management is preferred.  Must have a strong knowledge of Microsoft office and adapt quickly to new technologies.  Strong attention to detail, organizational skills, and communication skills required.  Must be able to meet deadlines. 

Merchants Bank offers competitive wages and benefits for our full-time employees including health, dental, life, disability and vision insurance; flexible spending accounts, 401(k) and ESOP retirement plans; bonus plan; paid time off; tuition reimbursement; and a variety of voluntary supplemental insurance options.

Please click on Apply Now or apply in person at Merchants Bank, Winona (102 E 3^rd Street). Questions can be emailed to hr@merchantsbank.com. Merchants Bank is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.

Essential Responsibilities:

• Purchasing related
  • Work closely with identified contacts at each branch and department to ensure purchasing items are available and set-up for order.
  • Develop and maintain the online purchasing portals used for office supplies, janitorial supplies and bank/teller ticket needs.
  • Keep the approval process up to date with personnel changes
  • Assist in making purchases outside of the online portals as exceptions arise.
• Facilities Maintenance Administration/Coordination
  • Provide administrative support for the Facilities Manager to ensure facilities projects and activities are monitored and communication is clear.
  • Be the liaison between identified contacts at each branch and vendors and provide coordination of efforts and expectations of facilities maintenance per agreements.
  • Own areas of coverage listed below, and any others identified and agreed to by facilities management and branches/departments:
    • Lawn care/Snow removal
    • Cleaning services
    • Window washing
    • Carpet cleaning schedule
    • Shredding
    • Water cooler providers (if not hooked to a water line-per above, if we move to all water lines, then filter replacement schedule)
    • For those with renters, all things rental (contracts, insurance, payments collection, working with renters/potential renters)
    • Garbage
    • Elevators – checks/maintenance
    • Lobby Music
    • Fire Alarm/Sprinkler Checks
    • Sidewalks
    • Flags or Other Ancillary Items
    • Lawn Irrigation
    • Rodent control
    • Vault, safe deposit, door, drilling locks
    • HVAC upkeep and repair activities
    • Roofing repair /replacement
    • Parking lot repair, replacement, lines
    • Yearly irrigation inspections
    • Internal/external slip, trip, fall inspections
    • Company vehicle maintenance & repairs
    • Special projects/events coordination
    • Insurance claim management
• While working to engage local customers for work, understanding the financial impact and working to reduce costs or ensure costs across locations are commensurate with each other.

Working Conditions:

            Inside working environment, comfortable working temperature.  Low noise environment.  No environmental chemical hazards in Bank.  May occasionally visit businesses with various environments.  Overall, the working environment is very clean and aesthetically appealing. May need to occasionally lift over 15 pounds if picking up or moving inventory items.

Mental Demands/Skill Requirements: 

            Must possess strong organizational and communication skills. Must have strong knowledge of Microsoft computer tools and adapt quickly to technology.  Attention to detail and mental concentration are necessary for performing tasks, meeting deadlines and tolerating frequent disruptions. Experience in purchasing, vendor management and/or facilities administration management is preferred.

Relationships:

            Responsible to the Facilities Manager of the Company for completion of above duties.  Will also interact with other market and department leaders to assist with a variety of matters and interact in a manner that is conducive to an effective and efficient operation of the Bank.