ACCOUNTING SPECIALIST

Summary:

Perform variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, etc.

Essential Duties and Responsibilities:

• Process vendor/subcontractor invoices for payment by making comparisons to purchase order or contract, material receiving report and other data required for placing invoices in line for payment

• Prepare and make deposits for the company

• Establish and maintain files as directed by supervisor for accounts payable and general accounting documents

• Maintain customer listing and set up new customers. Keep budget information and contract information current

• Reconcile subcontractor invoices to current contract information and enter in system

• Timely billing of the project as designated in the contract terms. Submit proper back-up documentation as required – copies of invoices, sales tax reports, lien waivers

• Responsible for releasing checks when payment is received from the owner

• AIA billings at varying times of the month

• Maintain sub/supplier insurance certificate information

• Cost plus billing – determine which jobs to invoice, generate invoices, verify billing versus cost to date, send backup and sales tax when required

• Monthly journal and standard entries, balance GL, AP, AR, Job Cost and Billing each month

• Resolve discrepancies on invoices or reports by interfacing with other sections, departments, vendors (sub-contractors), and clients serve as back-up to Human Resources Generalist and Sr. Accounting Specialist as needed

• Perform additional assignments per supervisor’s direction

Qualifications

• 1-2 years business school, accounting training or minimum 1 year bookkeeping (accounting) experience or equivalent combinations of experience and training

• Basic understanding of bookkeeping and/or accounting procedures and techniques, spreadsheet software required

• Excellent verbal and written communication skills required

• Ability to speak, read, write and understand the English language

• Exceptional accuracy and speed at 10-key by touch and typing

• Independent worker with little to no supervision required

Physical Demands:

• Regularly required to sit; occasionally required to stand, walk and stoop or kneel

• Must occasionally lift and/or move up to 50 pounds

• Specific vision abilities required by this position, include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

• Ability to repetitiously use hands, fingers and arms

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.