Sales Operations & CRM Specialist

Build Your Career Where You Matter
Join CBX Solutions, the nation’s leading provider of architectural doors, frames, hardware, specialty products, and complete security integration services.

At CBX Solutions, trust and communication are the foundation of how we work. We foster an inclusive, collaborative culture where your voice is heard, your ideas matter, and your career has room to grow. Whether you're a problem-solver, innovator, or passionate about service, you’ll thrive here. Be part of a team that invests in your future, celebrates your success, and values your contribution.

Why Work With Us?
We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

We are seeking a detail-oriented and results-driven Sales Operations & CRM Specialist to support and enhance the effectiveness of our sales organization. This role will play a key part in managing and optimizing our Microsoft Dynamics CRM platform, ensuring it supports day-to-day sales execution, accurate reporting, and improved seller productivity.
You will partner closely with Sales Leadership, Marketing, Sales Ops, and IT to maintain CRM processes, improve adoption, and deliver insights that strengthen pipeline visibility and sales performance.

Key Responsibilities
CRM Management & Optimization (Primary Focus – Microsoft Dynamics)
•    Serve as the primary owner and administrator of the Microsoft Dynamics CRM platform.
•    Manage and enhance CRM configuration, including fields, entities, layouts, workflows, automation, and reporting structures.
•    Support system improvements that are aligned to evolving sales needs and business priorities.
•    Partner closely with IT and RevOps to plan and implement integrations and system updates.
•    Monitor CRM data quality and system usage, and drive continuous improvement in both.
•    Provide day-to-day CRM support and troubleshooting for the sales organization.
Sales Process Support
•    Maintain standardized sales processes within the CRM to support consistent execution across the team.
•    Ensure consistency in opportunity stages, pipeline definitions, and account management practices.
•    Identify gaps in existing processes and lead efforts to improve related workflows.
Reporting & Insights
•    Build and maintain dashboards that track pipeline, activity, and conversion metrics.
•    Support recurring reporting needs and business review preparation for sales leadership.
•    Ensure the accuracy and integrity of all CRM reporting.
Forecasting Support
•    Maintain accurate and up-to-date CRM data to support reliable sales forecasting.
•    Support pipeline review meetings and track performance trends over time.
Sales Performance Tracking
•    Track key performance indicators and assist with incentive compensation reporting.
Training & Enablement
•    Train CRM users and develop supporting documentation and reference materials.
•    Promote CRM best practices and drive adoption across the sales organization.
Cross-Functional Coordination
•    Partner with Marketing to support alignment and integration between Dynamics and HubSpot.
•    Align with Finance and RevOps to ensure consistent, accurate reporting across teams.

Qualifications
Experience
•    You have 5 or more years of experience in Sales Operations, Revenue Operations, or CRM administration.
•    You have hands-on CRM administration experience, with Microsoft Dynamics experience strongly preferred.
•    You have experience directly supporting a sales team in a similar capacity.
Skills
•    You bring strong knowledge of CRM configuration and reporting.
•    You demonstrate strong attention to detail in your day-to-day work.
•    You have an analytical mindset and are comfortable working with data.
•    You communicate clearly and effectively with both technical and non-technical stakeholders.
•    You bring strong problem-solving skills and work well in a collaborative environment.

Preferred
•    You have prior exposure to HubSpot.
•    You hold a relevant CRM certification.
•    You have experience with BI tools such as Power BI.

Success Metrics
•    CRM data is maintained with a high standard of quality and completeness.
•    User adoption of the CRM platform continues to grow across the sales organization.
•    Reporting produced from the CRM is consistently accurate and reliable.
•    Pipeline data remains consistent across teams and reporting periods.
•    Dynamics and HubSpot remain effectively aligned and integrated.
•    Support requests are addressed promptly and effectively.

Equal Opportunity Employer

CBX Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

We are a VEVRAA Federal Contractor and give priority referral to protected veterans. We are committed to taking affirmative action to employ and advance in employment qualified minorities, women, individuals with disabilities, and protected veterans.