Job Description

We are hiring an Assistant Project Manager at our Winter Garden, FL location! The Assistant Project Manager supports the Project Manager in executing projects efficiently and accurately. This role plays a critical part in project setup, documentation, procurement, and coordination—ensuring a smooth transition from sales handoff to project execution while adhering to established approval workflows.

What You'll Do:

Project Setup & Turnover

Set up new jobs in the system based on turnover from the sales team
Review sales handoff documents for completeness and accuracy
Ensure budgets, cost codes, contracts, and project details are properly entered
Coordinate internal kickoff requirements to ensure projects start smoothly

Procurement & Vendor Management

Generate and manage purchase orders for materials and equipment
Handle large vendor POs following required review and approval workflows
Track material orders, lead times, and delivery schedules

Approval Workflows

Execute procurement and job setup actions in alignment with company approval structure
Route and obtain approvals prior to issuing purchase orders or committing costs
Ensure all approved documentation is properly recorded and stored

Project Support

Assist with scheduling, budgeting, and project tracking
Manage submittals, RFIs, and project documentation
Maintain accurate and up-to-date project files
Support billing, invoicing, and job cost tracking

Coordination & Communication

Communicate with vendors, subcontractors, and internal teams
Support the Project Manager with day-to-day project needs
Help ensure alignment between office and field operations

What You'll Bring to the Table:

1–3 years of experience in construction, mechanical, or project coordination
Strong organizational and multitasking skills
Detail-oriented with strong follow-through
Experience with procurement and job setup processes preferred
Proficiency in Microsoft Office and project management software
Strong communication skills

Why You'll Love Working Here:

We are committed to creating a safe, supportive, and growth oriented work environment. Here’s what you can expect:

• A team that genuinely values safety and the well-being of every team member

• Leadership that provides support, resources, and investment in safety programs

• Opportunities for continued education, certifications, and professional development

• The ability to see the daily impact of your work on our teams and operations

• A culture built on teamwork, respect, and long term growth

• Competitive compensation aligned with experience and industry standards

About Us:

CT/HX, A Fidelity Company, is a premium provider of Cooling Tower and Heat Exchanger Service, as well as complete refurbishments, that significantly extends the life of the equipment and recaptures thermal efficiencies for all makes and models. Having performed over 10,000 projects nationwide, CT/HX has become a trusted partner to building owners, property managers, and service providers. Our markets range across mission critical, healthcare, industrial facilities, commercial buildings, district cooling plants and more.

CT/HX provides service for our clients nationwide from our locations in Florida, Maryland, Pennsylvania, and Virginia.

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