Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

Essential Duties & Responsibilities: 

• Greets and directs clients and visitors.

• Answers phone calls and emails in a timely manner.

• Manages company telecommunications network and communicates with answering service.

• Makes appointments and referrals

• Manage data in spreadsheets and reports

• Creates and maintains office related records and reports

• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

• Maintains the integrity and confidentiality of confidential employee or departmental files.

• Receives, records, and distributes packages and mail.

• Manages key vendor accounts, supplies inventory, and submits invoices for payment

• Compiles budget data and maintain financial records as requested.

• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

• Assists with projects and event support

• Assists other departments as needed

• Assists with Customer relations

• Assists with Contract creations

• Manages all branch Fire Alarm Invoicing

• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor's or associate degree or equivalent work experience.

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.

• Ability to type at least 50 wpm.

• Ability to proofread.

• Proficient in Microsoft Office Suite or similar software.

• Basic understanding of office equipment.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently and identify and solve problems.

• Ability to organize and prioritize work.

• Must be a self-starter, great attitude, and fast learner.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

Pay:

• $20 per hour.

• Weekly pay

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.